Business Office Manager providing clerical and administrative support at assisted living facilities. Tracking resident charges, payroll, and onboarding job applicants with operational focus.
About the role
- Office Manager overseeing diverse operational tasks for a flooring franchise in Grand Rapids. Supporting a fast-moving team and ensuring efficient project coordination in a hybrid environment.
Responsibilities
- Use QuickBooks to track revenue, expenses, invoices, and bill payments
- Maintain accurate financial records and assist with basic P&L visibility
- Complete job costing after each project to track true margins vs quoted margins
- Follow up quickly with digital leads and schedule them in InspireNet
- Communicate clearly with customers about timing, process, and installation details
- Support local marketing activities and help drive inbound leads
- Ensure each job is properly planned and scheduled
- Coordinate materials, deliveries, and labor
- Receive and stage materials when deliveries arrive
- Create detailed work orders outlining pricing, materials, and services
- Keep inventory updated for regularly stocked materials
- Help define and reinforce our desired culture and ways of working
- Continue learning about flooring products and processes; grow into an internal expert
- Help maintain a positive social media presence
- Work with owner to identify best practices in marketing our business
Requirements
- Experience with QuickBooks (QuickBooks Online preferred)
- Strong organizational and administrative skills
- Clear, friendly communication – both written and verbal
- Ability to coordinate multiple moving parts and follow through reliably
- Comfort working in a hybrid environment (majority in office, limited hybrid time)
- Bonus: experience in construction, home services, or a trades-based business
Benefits
- Use of company vehicle when on the job
- Focused training specifically for your role
- Growth, both professionally and financially
- Attendance at yearly convention for Floor Coverings International
- Family first philosophy that understands work-life balance
Job title
Job type
Experience level
Salary
Degree requirement
Location requirements
Administrative Assistant providing administrative support to site safety teams at Gray Construction. Handling communications, scheduling, and documentation in a construction setting.
Senior Administrative Assistant providing administrative support to senior leaders at HNTB. Duties involve scheduling, travel arrangements, and managing correspondence.
Receptionist/Administrative Assistant at Big Dutchman, managing front desk and supporting departments in a dynamic environment. Engaging with visitors and providing administrative assistance to ensure smooth operations.
Administrative Assistant at Grupo Nortis managing facilities routines and vendor contracts. Ensuring effective support for internal operations and maintaining a well - organized environment.
Administrative assistant supporting student and staff mobility funded by EU at Vrije Universiteit Brussel. Involves managing exchange programs, compliance, and communication with students.
Ops Admin Specialist providing significant administrative support for HR and operational functions at DSV. Responsible for coordinating recruitment processes, customer service support, and new hire orientation.
Senior Administrative Assistant for a not - for - profit Family Services Clinic. Providing high - level administrative support to the Child Welfare team and executive management.
Office Manager focusing on finances and operations for Brand Upgrade, a Hamburg - based digital marketing agency. Managing invoices, accounting, and internal processes in a hybrid role.
Administrative Assistant at McCarthy Holthus LLP serving clients and employees. Performing a variety of general administrative duties in a collaborative environment.