Marketing & Events Executive at Beam coordinating logistics and executing campaigns. Delivering standout events and campaigns for impactful social change.
FS
Hybrid Events Programme Officer
Posted 2 months ago
About the role
- Events Programme Officer coordinating the development of scientific programmes for FEMS events. Facilitating content curation and enhancing scientific exchange in microbiology.
Responsibilities
- Coordinate the development of the scientific programme for our flagship event, FEMS MICRO: Congress & Exhibition (typically 2000+ participants, including 130+ speakers and approx. 1500 poster presenters).
- Coordinate abstract submissions, peer review, topic allocation, and programme scheduling using abstract-management platform.
- Support the design of innovative and balanced scientific programmes in collaboration with the Programme Committee and Senior staff.
- Support in facilitating committee workflows, including agendas, content briefings and meeting minutes.
- Contact (keynote) speakers and suggesting cutting-edge topics and people to present at our events.
- Track key performance indicators, such as abstract submission and evaluation results in close collaboration with the Events Manager for programme promotion and reporting.
- Identify opportunities to reuse content for other FEMS activities and create synergies with FEMS publishing, in collaboration with the Journals publishing team.
- Assist with other events-related logistics.
Requirements
- At least 2–4 years of experience in a similar programme, project management or event role, with a proven track record in delivering scientific programmes for larger international conferences.
- Experience with the full congress lifecycle: from call for submissions to post-event reporting to managing complex timelines and workflows with strong attention to detail.
- Ability to identify emerging topics, speakers and industry partnerships for programme enhancements.
- An excellent communicator able to build and maintain relationships in an international environment with academia, industry partners and internal stakeholders.
- Ability to understand microbiology or life sciences concepts, interpret scientific content and translate technical discussions into clear, actionable programme decisions.
- Proficient in Microsoft 365, abstract management tools, project management software, CRM systems and data analysis.
- Proactive, able to work independently and collaboratively, with an intrinsic motivation to learn and enhance processes.
- Able to keep multiple projects on track and meet internal and external deadlines.
- Excellent fluency in written and spoken English.
- A valid work permit and living in the Netherlands.
Benefits
- Salary: a starting gross full-time salary of between EUR 3,350 and EUR 3,750 per month, depending on work experience and education (full time is 36-hours a week)
- Duration : an initial contract for 12 months from the commencement of employment, with an option of extension
- Hybrid working: we work at least 2 days per week at the office in The Hague
- Team: a welcoming, international, growing, innovative and enthusiastic team
- Holiday allowance: 8% (paid in May)
- Time off: 29 holidays per year of which 5 days are when the office is closed at the end of the year. Plus a paid day off on your birthday.
- Work-life balance : an employer that promotes family-friendly and work-life balance practices
- Every fortnight a day off: flexible working environment with the ability to work (partly) from home and work 9 days out of 10
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