Hybrid Executive Assistant

at Domtar

• Job title: Executive Assistant
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: No Education Requirement
• Location requirements: Hybrid, Montreal, Canada

About the role

• Executive Assistant in charge of supporting the Communications and Public Affairs department at Domtar. Involves administrative support, document drafting, and event coordination.

Responsibilities

• Provide daily administrative support to the Communications and Public Affairs leadership team and the entire department
• Serve as a point of contact for internal and external requests related to the department
• Draft, edit, and format various documents including presentations, briefing notes, reports, and internal messages
• Assist in the preparation and follow up of departmental projects or initiatives (internal communications, campaigns, events, etc.)
• Manage calendars for the Communications and Public Affairs leadership team and organize meetings, appointments, committees, and internal events
• Coordinate meeting logistics, including rooms, equipment, documents, presentations, agendas, and minutes
• Support the planning and logistics of internal communications events (e.g., employee town halls, video messages, recordings, photo sessions)

Requirements

• College diploma in office administration, administration, or any other relevant training
• Minimum of 5 years of experience in an administrative support role for senior executives
• Excellent mastery of the Microsoft Office suite (Outlook, Excel, Word, etc.)
• Maintaining confidentiality and handling sensitive information with discretion
• Excellent sense of priorities and ability to manage multiple tasks simultaneously
• Demonstrate the ability to remain calm and focused under pressure
• Ability to be part of a work team, communicate with all levels of the company, and adapt to rapid changes
• High degree of professionalism, sense of ethics and autonomy
• Strong communication and writing skills
• Bilingual French and English (*)
• Knowledge of SAP considered an asset.

Benefits

• Competitive salary and annual bonus
• At least three weeks of vacation and three floating holidays a year from the first day of work, depending on your experience
• Full range of group insurance from the first day of work
• Telemedicine services
• Defined-contribution pension plan with generous employer participation from the first day of work
• Employee and family assistance program
• Education assistance program
• Hybrid workplace: in-person and remote work
• Work environment based on respect, inclusion and diversity
• Office accessible by public transit