Virtual Assistant supporting business owners and founders at Boutique COO, managing projects and providing administrative support with flexible hours.
About the role
- Legal Executive Assistant providing comprehensive administrative support for the Legal Department at Domtar, a leading producer of pulp, paper, and packaging products.
Responsibilities
- Provide high-level administrative support to the VP, Legal and the Legal Department
- Coordinate and support departmental meetings and events, including scheduling, logistics, materials, and on-site support
- Act as a liaison with internal Legal stakeholders and executive assistants to ensure timely information flow and alignment
- Support legal reporting and financial processes, including accruals, data collection, document versioning, and submissions
- Assist with the preparation of presentations and legal documentation as requested
- Maintain organized electronic and paper legal files, records, and archives
- Manage travel arrangements and prepare detailed itineraries
- Prepare and review expense reports in Concur, ensuring compliance prior to approval
- Provide general administrative support as needed to support the Legal Department
Requirements
- Minimum of 5 years of experience as administrative assistant at senior level
- Fluently bilingual in French and English, with superior grammar and spelling in both languages*
- Excellent knowledge of Microsoft Suite
- Ability to learn new software if needed (such as SAP, SharePoint, Concur, etc.)
Benefits
- Competitive salary and annual bonus
- At least three weeks of vacation and three floating holidays a year from the first day of work, depending on your experience
- Full range of group insurance from the first day of work
- Telemedicine services
- Defined-contribution pension plan with generous employer participation from the first day of work
- Employee and family assistance program
- Education assistance program
- Hybrid workplace: in-person and remote work
- Work environment based on respect, inclusion and diversity
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
Executive Assistant supporting leadership of global healthcare company in Berlin. Managing executive support tasks and maintaining office environment in a hybrid setup.
Fraud Operations Executive at Dun & Bradstreet investigating high - risk and fraud incidents. Utilizing business analysis tools and collaborating to protect data integrity.
Executive Assistant providing administrative support to executive leaders at Williams. Organizing executive meetings, handling confidential information, and coordinating schedules with efficiency.
Executive Assistant supporting two vice presidents at BrokerLink, managing calendars and communications. Involves administrative support and coordination for team activities and special projects.
Executive Assistant supporting two Vice Presidents at BrokerLink. Managing calendars, travel arrangements, and providing administrative support in Ontario.
Executive Assistant at BODYROK focused on business operations and administrative support. Managing schedules, correspondence, and operational workflows in a fast - paced environment.
Executive Assistant at BODYROK focusing on business operations and administrative tasks. Supporting a senior leader with organizational efficiency in a fast - paced environment.
Executive Assistant supporting the Vice Presidents of Taste Innovation and R&D Strategy at IFF. Managing schedules, travel, and enhancing executive effectiveness for global innovation initiatives.
Formation en alternance pour le métier de Secrétaire Médical(e) dans une école spécialisée à Mulhouse. Activités variées dans le secteur de la santé avec accompagnement pédagogique.