Hybrid Corporate Secretarial Assistant Manager

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About the role

  • Corporate Secretarial Assistant Manager focusing on corporate governance and compliance for multinational clients in Asia-Pacific. Delivering company secretarial services with a hybrid work model.

Responsibilities

  • Support the Manager in delivering company secretarial and corporate governance services
  • Prepare and file annual returns, business registrations, and statutory forms
  • Maintain statutory books and records
  • Monitor compliance deadlines and ensure timely filings
  • Prepare and circulate board resolutions, minutes, and written resolutions
  • Serve as a day-to-day contact for assigned clients on company secretarial matters
  • Coordinate with clients' in-house legal and finance teams on corporate actions and transactions
  • Support onboarding of new clients, including company incorporations and KYC/due diligence processes
  • Assist with incorporation and dissolution of companies
  • Support corporate restructuring, share transfers, changes of directors/officers, and amendments to constitutional documents
  • Handle registration and updates of charges
  • Coordinate with external parties as needed
  • Assist in preparing payment proposals and engagement letters
  • Monitor WIP, follow-up on outstanding invoices and payment collection
  • Supervise and guide junior staff and the Admin Assistant
  • Review work output for accuracy and completeness
  • Assist in developing workflows and standard operating procedures

Requirements

  • Minimum 5-10 years in company secretarial / corporate services
  • ICSA / CGI qualified or equivalent (or near completion) preferred
  • Knowledge of Hong Kong Companies Ordinance, overseas jurisdictions (BVI, Cayman, Singapore, China etc.) an advantage
  • Strong attention to detail, ability to manage multiple clients and deadlines
  • Fluent in English; Cantonese and/or Mandarin preferred
  • Proficiency in company secretarial software (e.g., ViewPoint)

Benefits

  • Annual success-sharing bonuses or commission plans based on individual performance
  • Competitive and comprehensive benefits package that includes annual leave, tuition reimbursement, referral bonuses, and more
  • Support for colleagues with disabilities.

Job title

Corporate Secretarial Assistant Manager

Job type

Experience level

Mid levelSenior

Salary

Not specified

Degree requirement

Professional Certificate

Location requirements

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