Hybrid Bilingual Mandarin Project Coordinator

at Costello Medical

• Job title: Bilingual Mandarin Project Coordinator
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: CN¥13,000 per month
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Shanghai, China

About the role

• Project Coordinator supporting various administrative and scientific tasks at Costello Medical's Shanghai office. Responsible for project coordination and client communications in healthcare.

Responsibilities

• You will be responsible for a variety of administrative, coordination and scientific tasks related to client projects
• Supporting the implementation of the latest operational and administrative processes
• Identifying and suggesting process improvements and changes
• Formatting, consistency and general quality control review of scientific documents
• Assisting Project Managers with client and healthcare professional communication
• Coordinating logistics and providing project support for events and meetings
• Day-to-day co-ordination of the project team and monitoring of project timelines
• Scheduling meetings, recording minutes, and coordinating their distribution
• Supporting the accurate referencing of scientific materials
• Liaising with our Creative team on the development of figures and visuals
• Supporting the development of client proposals and tracking those sent and responded to
• Management of project compliance
• Liaising with external suppliers
• Ownership of tasks in our project management system
• Supporting Analysts and Medical Writers in report writing
• Helping project teams to keep abreast of the latest potentially relevant sources of information
• Organising team monthly meetings and other internal activities

Requirements

• Local graduates from 985 or 211 universities with CET-6 or TOEFL/IELTS test results are preferred
• An undergraduate degree level qualification in a scientific discipline (minimum second upper honours) if you are a foreign graduate
• Candidates will need to have a life science background such as biology, chemistry, pharmacy, biomedical sciences and medicine
• Exceptional written and spoken fluency in Mandarin (equivalent to native Mandarin language skills)
• Excellent written and spoken fluency in English
• A flair for, and attention to, detail
• Effective verbal communication skills
• The ability to tailor your communication style to a variety of audiences
• Being self-motivated and enthusiastic
• Excellent organisational skills
• The ability to respond to conflicting deadlines
• The self-awareness to reflect on your own performance
• A commitment to delivering excellent customer service
• A desire and aptitude for collaborative working across project teams
• Good knowledge of Microsoft Office

Benefits

• Hybrid working options
• Generous holiday allowance
• Flexible working hours
• Comprehensive travel insurance
• Supplementary health insurance scheme
• Full funding for external training
• Time off in lieu for any business trips outside working hours
• Regular company-funded social activities