Legal and Operations Administrative Assistant providing key support to the Operations Leader and General Counsel. Involved in legal documentation, contract administration, and administrative functions.
About the role
- Administrative Assistant providing logistical and operational support for CLEAR's civil rights legal advocacy. Coordinating internal operations and managing administrative tasks effectively for smooth functioning.
Responsibilities
- Manage administrative paperwork and approvals related to the Research Foundation of CUNY and CUNY School of Law processes
- Prepare and track reimbursements, purchase requests, and internal documentation
- Draft, process, and monitor independent contractor agreements using established templates
- Ensure required forms and agreements are completed, submitted, and tracked accurately
- Maintain organized administrative records and shared files
- Track deadlines and follow up with internal and external stakeholders to ensure the timely completion of tasks
- Assist with time and leave tracking and submission for CLEAR staff
- Help verify payroll-related documentation and internal financial calculations
- Support transfer of funds and related administrative coordination with the Research Foundation of CUNY
- Maintain logs and spreadsheets to track expenses and administrative activity
- Serve as an administrative liaison with CUNY business and finance offices
- Conduct weekly quality control checks on case intake records and internal data entry
- Ensure intakes and other program data are logged accurately and consistently
- Maintain contact lists, databases, and shared drives
- Provide basic reporting and administrative data support as needed
- Assist with drafting routine correspondence and internal communications (Nice to Have)
- Support scheduling, calendar coordination, and meeting logistics (Nice to Have)
- Provide occasional assistance with Mailchimp or external communications (Nice to Have)
- Help coordinate travel planning and meeting arrangements as needed (Nice to Have)
Requirements
- Minimum 2+ years of administrative or office support experience
- Experience working in a university, legal, nonprofit, government, or similarly structured environment
- Strong attention to detail and organizational skills
- Ability to manage multiple tasks and competing priorities
- Proficiency with Microsoft Office
- Basic to intermediate Excel skills (comfort with formulas and tracking spreadsheets)
- Strong written and verbal communication skills
- Ability to handle sensitive information with discretion
- Experience with financial paperwork, reimbursements, or contract processing (Preferred)
- Familiarity with higher education or large institutional systems (Preferred)
- Experience supporting compliance-related workflows (Preferred)
- Interest in civil rights, social justice, or public interest work (Preferred)
Benefits
- Medical, dental, and vision insurance
- Retirement plan options
- Paid time off in accordance with RF-CUNY policies
- Additional benefits as determined by RF-CUNY
Job title
Job type
Experience level
Salary
Degree requirement
Location requirements
Providing administrative support as an Assistant at Scania's office in Cordilheira Alta, Brazil. Responsible for financial reporting, customer documentation, and HR support.
Administrative Assistant providing secretarial and administrative support to unit managers and employees at Desjardins Group. Involves coordination, document production, and internal task management.
HR Compliance Admin Assistant at Staff Domain Inc. providing administration support to the Compliance Support team in the Philippines. Focused on compliance management and team support activities.
Business Office Manager providing clerical and administrative support at assisted living facilities. Tracking resident charges, payroll, and onboarding job applicants with operational focus.
Administrative Assistant providing administrative support to site safety teams at Gray Construction. Handling communications, scheduling, and documentation in a construction setting.
Senior Administrative Assistant providing administrative support to senior leaders at HNTB. Duties involve scheduling, travel arrangements, and managing correspondence.
Receptionist/Administrative Assistant at Big Dutchman, managing front desk and supporting departments in a dynamic environment. Engaging with visitors and providing administrative assistance to ensure smooth operations.
Administrative Assistant at Grupo Nortis managing facilities routines and vendor contracts. Ensuring effective support for internal operations and maintaining a well - organized environment.
Administrative assistant supporting student and staff mobility funded by EU at Vrije Universiteit Brussel. Involves managing exchange programs, compliance, and communication with students.