Administrative Assistant providing secretarial and administrative support to unit managers and employees at Desjardins Group. Involves coordination, document production, and internal task management.
About the role
- Administrative Assistant organizing and prioritizing administrative activities for senior Directors/Managers in healthcare. Overseeing recruitment processes and providing administrative support for healthcare services.
Responsibilities
- Organizes and prioritizes independently, the administrative activities for senior Directors/Managers and ensures that all work is completed within established timeframes.
- Types, formats, catalogues and proofreads a variety of material including: correspondence, minutes, agendas, manuscripts, policies, procedures, templates and form letters.
- Assists the Directors/Managers with operational tracking, monitoring, trending and follow up of all recruitment and educational activities; meeting program established timelines and deliverables inclusive of adhoc reporting.
- Assists the Directors/Managers with the ongoing monitoring and analysis of operating budgets, cost recovery reporting and expenditures; prepares ad hoc financial reports as requested.
- Takes initiative to handle matters and solve administrative problems not requiring the direct personal attention of the supervisor(s).
- Develops, maintains and updates a variety of databases including: data collection and entry, assisting with analysis and organization of information and assisting with preparation of reports and presentations.
- Performs payroll functions, extracts pertinent business data from business software, monitors position control information including verifying information from ESFs, position control creation, budget transfers, and following up on problems/discrepancies as required.
- Monitors recruitment timelines and takes action as appropriate in collaboration with managers in creation of vacancies, hiring pipeline, employee screening, references, letter of offer, coordination of orientation/onboarding.
- Provides recruitment assistance in relation to creation of vacancy, hiring pipeline, employee screening, references, letter of offer, coordination of orientation/onboarding.
- May provide direction to junior employees (permanent or casual) within the portfolio which includes workload delegation, on-the-job training, monitoring of workload, ensuring deadlines are met and procedures are followed and contributing to performance appraisals of junior employees by providing feedback to the supervisor.
Requirements
- Five years directly related experience required.
- Experience in supporting recruitment activity within a unionized and non-unionized environment required.
- Experience supporting development, monitoring and cataloguing of departmental standard operating procedures preferred.
- Experience scheduling and coordinating meetings required.
- Demonstrated ability to provide direction to junior employees which may include workload delegation, on-the-job training and ensuring established deadlines are met.
- Ability to compose effective correspondence on behalf of senior Directors/Managers.
- Experience recording and preparing minutes and agendas efficiently.
- Experience maintaining spreadsheets and databases.
- Previous healthcare experience preferred.
- Complete high school education Manitoba standards, required.
- Formal training in applied office skills is required.
Benefits
- Criminal Records Check (including Vulnerable Sector Search)
- Child Abuse Registry Check
- Adult Abuse Registry Check
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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