Legal and Operations Administrative Assistant providing key support to the Operations Leader and General Counsel. Involved in legal documentation, contract administration, and administrative functions.
TS
Hybrid Administrative Assistant – AEC
Posted 4 months ago
About the role
- Provides administrative support to the Construction Project Manager in Frankfurt, Germany. Involves managing data, communications, and project documentation for construction initiatives.
Responsibilities
- Provides comprehensive administrative and operational support to the Project Manager overseeing construction projects in the Europe Central Area, enhancing the efficiency and success of project delivery. Key responsibilities include:
- Gathering and consolidating data from diverse sources to create management reports.
- Communicating with public administration offices to obtain and share project-related information under the direction of the Project Manager.
- Preparing purchase requisitions, reviewing purchasing card statements, tracking materials and services received, managing back orders, and ensuring accurate invoice processing in line with established controls and compliance standards.
- Coordinating timely and accurate processing of project payments and reimbursements using systems such as FLS and CFIS, while adapting to new financial platforms as needed.
- Establishing and maintaining vendor records in relevant databases.
- Analyzing monthly budget expenditures and supporting financial oversight.
- Preparing contracts, ensuring documentation is complete, and verifying insurance records for compliance.
- Assisting the Project Manager in documenting process and policy adjustments for continual improvement.
- Maintaining records, including administration, finance, and Human Resource files, with attention to confidentiality and accuracy.
- Participating in required training and professional development activities.
- Demonstrating initiative and the ability to work independently, performing all additional office and administrative tasks as required.
Requirements
- Strong commitment to the mission of the Church of Jesus Christ of Latter-days Saints.
- Minimum of 3 years of relevant experience, or progress toward/ completion of a recognized post-secondary degree or industry certification.
- Demonstrated experience in clerical and administrative tasks, including proficiency with Windows operating systems, Microsoft Office applications, and a proven ability to learn new software tools as required.
- Solid experience and understanding of account and payment management, including processing invoices, purchase orders, financial statements, contract reviews, and correct account code applications.
- Excellent communications skills in **English**, exemplifying professional phone etiquette and effective business writing; proficiency in an additional European language is an advantage.
- Strong interpersonal skills with a proven ability to communicate effectively and courteously with priesthood leaders, managers, colleagues, and vendors.
- Exceptional organizational skills, including effective filing, scheduling, time management, and task prioritization.
- Strong and proven customer service experience, demonstrating responsiveness and the ability to address varied needs.
- Results-driven, with flexibility to adapt quickly to changing situations and contexts to deliver effective and efficient daily operational support.
Benefits
- Please note that this job posting may close at any time without prior notice. Find out more about the many benefits of Church Employment at https://careers.churchofjesuschrist.org.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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