Executive Assistant supporting Learning & Development team at Aprio, a Top 20 CPA firm. Handling complex schedules, meeting logistics, and providing administrative support.
BF
Hybrid Office Coordinator – Executive Assistant
Posted 2 months ago
About the role
- Office Coordinator & Executive Assistant managing Columbus office operations for an entertainment company. Supporting leadership in a proactive hybrid role with administrative tasks and office coordination.
Responsibilities
- Manage daily operations and organization of the Columbus office
- Maintain office supplies, equipment, kitchen, and inventory
- Distribute and route physical mail, scan and forward documents, and coordinate check deposits
- Maintain and manage employee office parking passes
- Issue office keys and assist with access for employees, visitors, and contractors
- Perform light daily tidying and coordinate cleaning services and maintenance vendors
- Coordinate office vendors, building management, and service providers
- Welcome and assist office visitors and guests
- Prepare meeting rooms and reset shared spaces after meetings
- Coordinate occasional catering, meals, and meeting materials
- Manage general office environment (workspace setup, TVs, music, and shared areas)
- Support employee onboarding logistics and workspace setup
- Maintain shared resources and internal documentation
- Assist with office improvements, furniture orders, and workspace projects
- Occasionally adjust in-office schedule to support meetings, guests, or office projects outside standard office days
- Provide day-to-day administrative support to the Co-Founder and in-office leadership team
- Manage calendars, scheduling, and meeting coordination
- Coordinate travel arrangements and maintain itineraries
- Serve as a point of contact for internal and external coordination related to leadership
- Prepare agendas, presentations, and meeting materials
- Track follow-ups and action items
- Screen and prioritize incoming requests and communications
- Assist with expense tracking, invoices, and administrative reporting
- Support logistics for leadership meetings and company initiatives
- Maintain confidential files, records, and documentation
- Assist with occasional administrative tasks and local errands for the Co-Founder as needed
Requirements
- 1–3+ years of experience in administrative support, operations coordination, or office management
- Located in or willing to relocate to Columbus, Ohio
- Experience supporting leadership or executives in a professional environment
- Strong organizational and time-management skills
- Ability to manage multiple priorities in a fast-paced environment
- Clear written and verbal communication skills
- High attention to detail and strong follow-through
- Comfortable handling confidential information
- Proactive problem-solver who takes initiative
- Experience coordinating travel logistics and scheduling
- Proficiency in Google Workspace and Microsoft Office
- Experience in entertainment, events, agency, or startup environments is a plus
- Positive attitude and team-first mindset
Benefits
- Flexible work environment
- Comprehensive medical, dental, and vision insurance
- 401(k) plan with employer matching
- Paid Vacation Plans
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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