Administrative Assistant supporting multiple executives in a fast - paced environment at Capital One. Managing schedules, travel arrangements, and key team activities with essential organizational skills.
CS
Hybrid Finance and Office Manager
Posted 3 months ago
About the role
- Finance and Office Manager supporting Finance, Legal, HR, and Office Management functions at BrandLift GmbH. Engage in tasks from accounting to office management in a dynamic team.
Responsibilities
- We are looking for a versatile addition to support Finance, Legal, HR and Office Management.
- Preparatory accounting for all entities (DATEV)
- Review and plausibility checks of BWA (management reports)
- Organize and execute payment transactions
- Build and maintain controlling and reporting structures (Excel, Google Sheets)
- Draft and adapt contracts
- Research tax and corporate law issues
- Support in M&A processes
- Prepare and manage employment contracts and amendments
- Maintain master data in the system (Personio)
- Review and approve payroll
- Coordinate payments reliably
- Ensure our team is paid correctly and on time every month
- Order beverages and office supplies
- Plan and organize team events and strategy meetings
- Prepare presentations
- Ensure office standards are upheld (e.g., emptying the dishwasher, cleaning the coffee machine)
Requirements
- Completed commercial/vocational training (e.g., tax clerk, office administrator, assistant with a finance focus) or a degree in business administration
- Experience in accounting, financial accounting (FiBu), and controlling (experience from a tax firm or Big Four is a plus)
- Strong Excel skills (not just basic sum functions)
- Excellent German language skills, both written and spoken
- Structured and reliable working style
- Ambition, self-responsibility, and willingness to independently take on and learn new topics
- Motivation to go beyond “doing the bare minimum”
Benefits
- High degree of responsibility and scope to shape your role from day one
- Work in a small team with clear communication and short decision paths
- Flexible working model: 3 days in the office in Tegel, 2 days remote
- 30 days of vacation
- Deutschlandticket (regional public transport pass)
- Urban Sports / Wellpass
- IT equipment of your choice
- Budget for individual professional development (courses, coaches)
- Dogs are welcome in the office at any time
- A team culture where everyone pitches in
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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