Executive Administrative Assistant providing administrative support to a team at the VP level in Emory Healthcare. Managing schedules, meetings, and office preparations while ensuring effective communication.
About the role
- Supporting the coordination of Innovation and Processes in logistics at Brado, ensuring workflow optimization and project integrity. Responsible for managing calendars, documentation, and performance monitoring.
Responsibilities
- Manage the coordination team's calendar and routines, ensuring organization and adherence to deadlines.
- Prepare support materials for meetings and executive presentations.
- Draft minutes, record decisions, and follow up on the implementation of actions defined in management forums.
- Control and organize the documentation for the area's project portfolio.
- Monitor project schedules, deadlines, and milestones, supporting on-time delivery.
- Collect, consolidate, and analyze data to generate KPIs and support process improvement studies.
- Update and maintain control panels and performance dashboards.
- Ensure internal controls, document standards, and area governance practices are kept up to date.
- Support process standardization and the optimization of administrative routines.
- Use technology tools and generative AI to automate tasks, synthesize information, and produce documents.
Requirements
- Bachelor's degree in progress or completed in Business Administration, Industrial Engineering, Logistics, IT, or related fields.
- Proficiency in Microsoft Office, with emphasis on Excel (intermediate to advanced) for analysis and controls.
- Analytical ability to interpret data and translate information into action plans.
- Strong written communication, with command of formal language and the ability to synthesize information for corporate documents.
- Familiarity with generative AI tools and interest in optimizing tasks using prompts.
Benefits
- Health insurance
- Dental plan
- Pharmacy assistance
- Gympass: fitness activities via Wellhub
- Surgical instrumentation
- Food allowance
- Meal allowance
- Transportation allowance
- Maternal support
- Extended parental leave
- Birthday day off
- PraVC Program: Emotional Well-being Program
- Pingo de Gente: Baby kit for new parents
- Annual gifts: Christmas kit, toy, school supplies
- Life insurance
- Private pension plan
- Credit union
- Payroll-deductible loans
- IDP: Individual Development Plan
- PPR: Profit Sharing Program
- UniBrado: training and development for employees seeking to grow
- Raízes Program: recognition for length of service
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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