About the role

Financial Analyst and Accountant at PEN America supporting nonprofit financial operations and managing accounts payable. Collaborating with various teams to ensure accurate financial information and reporting.

Responsibilities

Directly perform Accounts Payable, including generating and transmitting invoices, making online payments, compiling contracts and tax information, and communicating with vendors and contractors
Receive, deposit, and prepare physical checks and payments
Liaise with external accountants to ensure timely and accurate exchange of confidential and proprietary information with PEN America leadership and designated staff, ensuring accurate coding and resolving any ambiguity
Provide financial and organizational information to third parties, including the accounting firm, foundations, auditors, and management
Collaborate with programmatic, fundraising, and operations staff, volunteers, and consultants
Generate custom and standing reports through the accounting software, Sage Intacct, and in collaboration with the Managing Director of Finance and Administration, regularly update staff on budget vs actuals, along with other reports
Work with key staff in the preparation, management, and tracking of grants, programmatic, and organizational budgets
In collaboration with other operations staff, administer the payments and account management of software and other subscriptions
Analyze financial information to identify, clarify, present, and make recommendations on trends and decision points in expenses and revenue
Support and lead special projects, and perform other duties as assigned

Experience with nonprofit accounting, including applicable Generally Accepted Accounting Principles (GAAP); familiarity with finance and investments a plus
Experience using financial and accounting software, as well as other technology, including communication, information, and collaboration software; knowledge of Sage Intacct is a plus
Capacity to maintain confidentiality and discretion
Proficiency using spreadsheets and data manipulation, with a passion for diving into numbers and the ability to identify key information to drive organizational performance and make recommendations
Ability to present information visually through charts and presentations to diverse audiences that are familiar and unfamiliar with finances
Experience in assisting budget and workplan preparation
Familiarity with complex organizations involving multiple stakeholders; nonprofit experience strongly preferred
Exceptional problem-solving skills and the ability to follow through on tasks from start to finish
Excellent interpersonal and written/oral communication skills
Demonstrated ability to proactively identify opportunities and recommend improvements with a solutions-focused mindset
Flexible and high energy level with the ability to handle timely requests and to multitask efficiently
Must be able to provide valid proof of U.S. work authorization
Commitment to PEN America’s mission, centered on the celebration and defense of free expression for all.