Billing Coordinator managing client invoicing and electronic billing processes in a leading law firm. Collaborating with finance team and ensuring compliance in the billing system.
About the role
- Billing Specialist accurately preparing and submitting client invoices for Arcadis. Collaborating with project teams to ensure compliance and quality service in financial processes.
Responsibilities
- Accurately prepare and submit client invoices in accordance with contract terms
- Review contract setups in the Oracle Contracts system and verify compliance
- Work closely with Project Management/Project Assistant teams to prepare and send client invoices
- Assist Project Management teams with the Invoice Status Report and Costing
- Deliver courteous, prompt, respectful, and value-added customer service
- Monitor and manage invoices in the Invoice Status Report daily
- Upload copies of client-delivered invoices into the Receivables Billing AR app
- Verification of receipt of contracts in the Contacts Storage System (CLS)
- Interface with Cash Receipts, Accounts Payable, and Collection departments
- Monitor validation reports for contract setups and make necessary adjustments
- Revenue recognition comprehension and adjustments
- Complete the task checklist as requested
Requirements
- Associate degree or equivalent experience in a relevant discipline (Finance, Accounting, or Business Administration)
- Minimum of 1 year of business experience in Finance with a focus on billing preferred
- Proficiency in Microsoft Excel and Word
- Working knowledge of billing software (e.g., SAP, Oracle, Deltek, QuickBooks, etc.)
- Familiarity with financial regulations and compliance standards relevant to billing
- Ability to analyze financial data and generate billing reports
- Experience with reconciliations and resolving billing discrepancies
- Understanding of general accounting principles and procedures
- Data entry accuracy and experience with large data sets
- Experience preparing and reviewing client invoices according to contractual terms
- Knowledge of electronic payment and collection systems
- Ability to interpret contracts for billing requirements
Benefits
- medical, dental, and vision
- EAP
- 401K
- STD
- LTD
- AD&D
- life insurance
- paid parental leave
- reward & recognition program
- optional benefits including wellbeing benefits
- adoption assistance
- tuition reimbursement
- nine paid holidays
- 15 days PTO that accrue per year
Job title
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