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HR Assistant supporting recruitment and onboarding processes at FGR, a specialist in residential condominium development. Managing documentation and assisting with training and employee inquiries.
About the role
- Talent Acquisition Coordinator at Anchor QEA managing recruiting processes and enhancing candidate experience. Fostering collaboration within HR team and supporting new hire onboarding activities.
Responsibilities
- Manage administrative tasks related to the recruiting process in the applicant tracking system, including posting positions, tracking candidate progress, and maintaining accurate records
- Coordinate interview scheduling and logistics across multiple time zones
- Support candidate communications throughout the hiring process to ensure a positive experience
- Prepare and send offer letters and manage pre-employment documentation
- Administer new hire paperwork, background checks, E-Verify, and I-9 verification
- Coordinate onboarding logistics, including orientation scheduling and system access requests
- Support recruiting inbox management and respond to internal and external inquiries
- Assist with travel arrangements for candidates when needed
- Provide general administrative support to the HR team, including document management, record keeping, and compliance tracking
- Assist with other recruiting-related tasks and special projects as needed
Requirements
- 2-5 Years of experience in a recruiting or human resources administrative capacity
- BA/ BS or equivalent experience
- BambooHR and Paychex experience preferred
- Organizational skills
- Attention to detail
- Approachable and friendly presence
- Proactive and strong communication skills
- Experience with Applicant Tracking Systems (ATS) and Reporting
- Ability to work successfully and professionally with all levels of employees within and outside the organization.
- Proven ability to prioritize and handle multiple tasks at once.
- Willingness to solve problems and make suggestions for improvements.
Benefits
- Healthcare: Medical, dental, vision, basic life and AD&D insurance
- Paid Company and Floating Holidays: 7 paid company and 2 floating holidays annually
- Vacation: 2 weeks accrued paid vacation based on length of service. Vacation may vary by level.
- Sick and Safe Time: 80 hours annually
- Retirement Plan: 401k plan with an employer match
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