Business Director at MOI Global driving B2B marketing strategies in Australia. Responsible for leadership and execution of marketing initiatives to align with business growth.
About the role
- Assistant to the Board of Directors delivering administrative support to Allstate's corporate governance. Collaborating with executives and managing board-related processes in a hybrid role.
Responsibilities
- Serve as the central point of contact for directors on meeting logistics, schedules and other communications
- Assist in planning and execution of logistics for Board and committee meetings (virtual, hybrid, and in-person), including troubleshooting for virtual meetings
- Develop and maintain Board and committee meeting annual calendars and meeting schedules
- Assist in preparation, assembly, and timely distribution of board materials and other communications to the Board
- Coordinate director travel
- Manage, track and process director and Board meeting expenses
- Liaise with directors, external guests, senior management and internal stakeholders (IT, Security, Facilities, Events, Executive Assistants to C-Suite) on Board and committee-related matters
- Maintain corporate governance website
- Maintain governance records, internal Sharepoint sites and other document management systems; ensure appropriate document retention
- Assist in review and response to document requests from internal and external parties (e.g., internal audit, external auditors, litigation)
- Provide additional administrative support on Board and corporate governance matters, including shareholder engagement meetings
- Leverage new technologies and AI tools to continually improve effectiveness and efficiency of processes
Requirements
- Bachelor’s degree or equivalent experience
- 5+ years of experience supporting senior executives, boards, governance functions or legal/compliance in a public company
- Experience in work environments requiring white-glove service mindset, a high degree of professionalism and discretion
- Ability to collaborate with diverse stakeholders and manage competing priorities in a deadline-driven environment
- Experience working with C-Suite executives and Boards of Directors
- Exceptional organizational, problem-solving skills and judgment
- Experience with board portals (e.g., Diligent)
- Experience with other technology: Microsoft suite of products: Copilot, One Note, Sharepoint, Excel, PowerPoint, Word, Adobe Acrobat or pdf software, OneSpan or similar e-signature tools, GEMS or similar entity management software
- Proficiency with expense reimbursement platforms (e.g., Concur, Workday Expenses)
Benefits
- Health insurance
- Flexible work arrangements
- Professional development opportunities
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