Hybrid Executive Assistant

at Allegro

• Job title: Executive Assistant
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Warszawa, Poland

About the role

• Executive Assistant providing comprehensive support to Allegro's Executive Team. Managing communications, calendars, and key projects for international e-commerce initiatives.

Responsibilities

• Serve as the primary point of contact between assigned Executives and internal/external stakeholders, managing communications and ensuring seamless coordination
• Manage complex Executive calendars, prioritize meetings, and handle scheduling conflicts with efficiency and diplomacy
• Prepare Executives for meetings by creating agendas, reviewing documents, and providing detailed briefings
• Collaborate with leadership to support the planning, execution, and communication of key organizational initiatives
• Draft, review, and manage executive-level communications such as emails, reports, and presentations
• Filter and prioritize incoming communications, involving executives only when necessary to ensure their time is focused on strategic decisions
• Oversee high-priority projects, tracking progress and ensuring objectives and deadlines are met
• Work closely with the Executive Office Manager and team to align on priorities and maintain an organized, efficient work agenda
• Provide administrative support for company-wide initiatives, events, and strategic planning
• Take ownership of special assignments or tasks delegated by executives, demonstrating initiative and accountability

Requirements

• Minimum of 3 years of experience supporting Executive Members, preferably in an international environment
• Proven experience in e-commerce or marketplace is a plus
• Exceptional interpersonal skills with the ability to build relationships, foster collaboration, and gain the respect of stakeholders and colleagues
• Ability to communicate effectively with diverse personalities and cultures
• High level analytical skills and experience with data collection and analysis
• A proactive, goal-driven, and business-oriented mindset
• Ability to respond to pressure, deal with adversity, and overcome challenges
• English level min C.1
• Category B driving licence is a plus

Benefits

• Flexible working hours in a hybrid model (4/1)
• 30 days of occasional remote work
• Annual bonus based on your annual performance and company results
• Well-located offices (e.g. fully equipped kitchens, bicycle parking, terraces full of greenery) and excellent work tools (e.g., raised desks, ergonomic chairs, interactive conference rooms)
• A wide selection of fringe benefits in a cafeteria plan - you choose what you like (e.g. medical, sports or lunch packages, insurance, purchase vouchers)
• English classes that we pay for related to the specific nature of your job
• A training budget, inter-team tourism and an internal learning platform where you will find multiple trainings
• An additional day off for volunteering, which you can use alone, with a team, or with a larger group of people connected by a common goal
• Social events for Allegro people - Spin Kilometers, Family Day, Fat Thursday, and many other occasions we enjoy