Bookkeeper/Staff Accountant managing financial operations, payroll, and compliance processes at Turbo Tim's. Ensures accurate books and supports team with financial reporting.
About the role
- Bookkeeper managing financial affairs for multiple residential properties in a high-net-worth family. Requires strong QuickBooks skills and a proactive approach to financial management.
Responsibilities
- Maintain complete financial records for multiple properties, trusts, and household accounts
- Record and categorize transactions accurately using QuickBooks Desktop or Online
- Reconcile bank, credit card, and investment accounts monthly
- Prepare cash flow, expense, and property financial summaries for review with principal and CPA
- Oversee accounts payable and receivable for household staff, vendors, and contractors
- Track expenses, maintenance costs, and capital improvements for all properties
- Manage utility accounts, property taxes, and insurance renewals
- Support budgeting for repairs, renovations, and operational costs across multiple residences
- Work with estate manager on vendor agreements, bids, and payment schedules
- Maintain files for tax documents, receipts, and vendor W-9s
- Collaborate with accounting firm during quarterly and annual filings
- Support trust or entity-level bookkeeping as required for property ownership structures
- Issue payroll and/or contractor payments for household employees
- Track reimbursable expenses and employee credit card spending
- Liaise discreetly with property managers and other service professionals
- Handle all financial information, property details, and family records with absolute confidentiality
Requirements
- Minimum 5 years of bookkeeping experience, with prior work for private families, estates, or real estate portfolios strongly preferred
- Advanced proficiency in QuickBooks, Excel, and financial reporting
- Knowledge of property management accounting and household payroll processes
- Strong understanding of GAAP and personal financial recordkeeping
- Excellent organizational skills and obsessive attention to detail
- Proven ability to operate discreetly and autonomously, with minimal supervision.
Benefits
- Vacation + Sick Pay + Appreciation Days
- Medical/ Dental/ Vision
- 401K
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