Hybrid Project Coordinator

at Stantec

• Job title: Project Coordinator
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Toronto, Canada

About the role

• Project Coordinator facilitating project execution for Stantec’s architecture and engineering teams. Managing documentation, financials, and team communication to deliver impactful building projects.

Responsibilities

• Collaborate with Project Managers and multidisciplinary engineering teams to support project execution
• Manage all aspects of document control, including tracking submissions, maintaining version control, and organizing project files
• Assist with financial management, including budget tracking and updates, estimate to completion (ETC) analysis, invoicing coordination, and financial reporting with variance analysis
• Coordinate and document project meetings, including scheduling, minute-taking, and follow-up on action items
• Support the preparation of project deliverables and submission packages
• Track Requests for Information (RFIs), responses, and team inputs
• Ensure compliance with internal project management frameworks and client requirements
• Facilitate communication between internal teams and external stakeholders
• Assist with permit applications and project documentation for regulatory approvals
• Contribute to business development efforts, including proposal support and marketing materials

Requirements

• Bachelor’s degree in Architecture, Engineering, or a related field
• Minimum 5 years of experience in project coordination or project management support roles
• LEED Green Associate or LEED AP preferred
• Strong organizational and time management skills with the ability to manage multiple priorities
• Excellent communication skills, both written and verbal
• Detail-oriented with a proactive approach to problem-solving
• Skilled in coordinating across multidisciplinary teams and managing complex documentation workflows
• Familiarity with project financials and reporting tools
• Proficient in Microsoft Office Suite (Excel, Word, Outlook), Bluebeam, and project management platforms
• Experience with document control systems and construction administration processes

Benefits

• Competitive salary
• Health insurance
• Professional development opportunities
• Flexible working hours