Hybrid Meetings Manager

at SCCM

• Job title: Meetings Manager
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: $70,000 - $80,000 per year
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Mount Prospect, United States

About the role

• Meetings Manager overseeing logistics for educational and business events at SCCM. Requires strong understanding of meetings management and coordination with various stakeholders.

Responsibilities

• Manages all logistics for SCCM’s Critical Care Congress and other education and business meetings.
• Coordinates with SCCM staff to gather the information necessary to plan successful meetings.
• Develops meeting budgets and manages related expenses.
• Assists with the development of meeting RFPs, researches potential meeting sites, and recommends meeting sites.
• Assists the senior meetings manager with the negotiation of contracts with hotels, convention centers, meeting suppliers, and vendors.
• Ensures that housing materials for staff, vendors, and VIPs attending SCCM meetings are created and executed in a timely fashion.
• Provides support to SCCM staff, including coordination with all vendors required to ensure successful meetings.
• Implements online committee, ancillary, and exhibitor meeting request processes for SCCM meetings as required.
• Responsible for the assignment and confirmation of meeting and hotel rooms to make optimal use of contracted facilities for all SCCM meetings.
• Assists senior meetings manager in the development of comprehensive meeting specifications for SCCM meetings and communicates to all relevant vendors and internal stakeholders.
• Manages travel agency operations for staff and volunteer travel.
• Co-leads the Congress Command Center, coordinating logistic responses with staff and vendors.
• Assists marketing and staff partners with the development of meeting promotional materials.
• Provides on-site support for other non-Congress meetings as needed.
• Reviews hotel, convention center, and vendor invoices after SCCM meetings to ensure proper charges and coding for each function.
• Participates in association industry meetings and events to maintain up-to-date knowledge of overall meeting trends.

Requirements

• Bachelor's degree or equivalent combination of education and experience
• Certified Meeting Professional (CMP) or related meeting certification desired
• Five to seven years’ meetings experience; medical meetings setting preferred
• Strong understanding of meetings management
• Experience using meetings software
• Process-oriented approach and ability to troubleshoot difficult projects
• Excellent time management skills with ability to work on multiple projects simultaneously
• Excellent verbal and written communication skills
• Ability to work both independently and as part of a collaborative team
• Experience in a technology-oriented, remote work environment
• Strong organization and critical thinking abilities.

Benefits

• Flexible Work Options: With our generous remote work policy, much of your work will be from home.
• Generous Paid Time Off: Take advantage of paid vacation and 13 paid holidays each year, plus a summer hours program for that perfect work-life balance.
• Comprehensive Benefits: Enjoy medical, dental, short- and long-term disability, and life insurance coverage to keep you and your family protected.
• Paid Parental Leave: Take the time you need to bond with your new addition to the family.
• Matching 401(K): We invest in your future with a 401(K) matching program to help you save for retirement.
• Educational Assistance: Continue learning and growing with educational assistance—we’re invested in your personal and professional development.