About the role

Provide comprehensive administrative support to the CEO and senior executives at Innergex. Manage schedules, correspondence, and travel arrangements in a dynamic environment.

Responsibilities

Provide high-level administrative support, including managing calendars, scheduling meetings, and organizing travel arrangements.
Manage, filter, and respond to routine correspondence, questions from various stakeholders, and various requests from the CEO in collaboration with the Chief of Staff;
Drafting business correspondence for the Chief Executive Officer;
Manage and filter various requests and email inboxes;
Handle the logistics of meetings and business trips, including reservations, schedules, necessary documents, and all other required arrangements;
Provide proactive support in the preparation, drafting, verification, translation, and revision of documents and presentations;
Follow up diligently with other employees on various files;
Promote a professional image in all communications and interactions, both internally and externally;
Plan and coordinate meetings, room reservations, and meals, as necessary;
Prepare expense reports and timesheets;
Coordinate and maintain files and electronic records, ensuring their accuracy and accessibility;
Serve as a point of contact for internal and external stakeholders, maintaining professional and positive relationships;
Perform any other tasks in support of the team.

College diploma in administration or any other equivalent discipline; a vocational diploma combined with extensive relevant experience will be considered equivalent;
A minimum of 10 years of experience in high-level administrative support, ideally with senior executives in dynamic and confidential environments;
Good priority management and strong organizational skills;
Ability to work under pressure with tight deadlines;
Diplomacy, resourcefulness, rigor, attention to detail, and a high degree of autonomy;
Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously;
Excellent oral and written communication skills;
Ability to handle confidential and sensitive information with professionalism and discretion;
Strong problem-solving and decision-making skills;
Bilingualism (French and English, both spoken and written) is required to ensure ongoing collaboration with various stakeholders outside of Quebec;
Spanish, written and spoken, an asset;
Proficiency in Microsoft Office Suite, including Word, PowerPoint and Excel.

Competitive salary and annual bonus;
Three weeks vacation to start and paid vacations during the holiday season;
100% Innergex-funded medical insurance from day one of employment, including primary care services through dialogue (or telemedicine) for permanent positions;
Group retirement plans with employer participation;
Electric vehicle (E-VIP) incentive program;
Hybrid work model;
Career development opportunities;
Offices accessible by public transportation.