Hybrid Event Executive

at Newsquest Media Group

• Job title: Event Executive
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: £25,000 - £28,000 per year
• Degree requirement: High School Diploma
• Location requirements: Hybrid, Glasgow, United Kingdom

About the role

• Events Executive supporting day-to-day operations and coordination for corporate events. Collaborating with team to facilitate event management from planning to on-site delivery.

Responsibilities

• Manage day-to-day admin for the events team, keeping spreadsheets, briefs and documents organised and accurate.
• Handle finance processes, including raising purchase orders, processing invoices and support in maintaining event budgets.
• Support the creation of event materials including judging packs, scripts, table plans and running orders.
• Coordinate guest communications, from sending invitations and tracking RSVPs to managing guest lists.
• Liaise with suppliers and venues to confirm details and keep everything on schedule.
• Play an active role in our entry and nomination drives for awards events.
• Track entries and nominations, ensuring records are up to date and data is well managed.
• Support the Event Manager in creating engaging campaigns and touchpoints to drive entries including email, social media, and call activity.
• Contribute creative ideas for promoting categories, showcasing success stories, and celebrating finalists.
• Help identify potential entrants or case studies through research and outreach.
• Schedule and post event-related social media content in line with campaign plans.
• Help gather photography, testimonials and post-event highlights for reports and marketing use.
• Assist with proofing and copy support for event websites, programmes and collateral.
• Attend live events to help with registration, guest liaison, backstage coordination and general event delivery.
• Act as a calm and reliable point of contact for guests, suppliers and internal teams on the day.
• Shadow Event Managers to understand how we shape and produce our events.
• Learn the full commercial cycle of events, from concept to delivery.
• Take part in structured development to build your skills towards becoming an Event Manager.

Requirements

• Excellent organisation and attention to detail. You love lists, structure and making things happen.
• Strong written and verbal communication skills.
• Confidence working with Microsoft Applications, with a strong proficiency in Excel, Outlook, PowerPoint and Word.
• A proactive, can-do approach with the ability to juggle multiple priorities calmly.
• Enthusiasm for events, creativity and a genuine desire to grow.
• Flexibility to work evenings for event delivery (with time off in lieu).
• Some previous experience in event support, event administration, event marketing or event hospitality but attitude and ambition matter most.

Benefits

• Be part of a friendly, supportive team that values initiative and collaboration.
• Work on high-profile Scottish events that make an impact.
• Develop hands-on experience across all areas of event delivery.
• Learn directly from experienced Event Managers and an Events Director who will invest in your growth.
• Genuine opportunity to progress into an Event Manager role as the team expands.