Event Coordinator managing logistics for unforgettable events in Brazil. Fluent in Portuguese, Spanish, and English required, with basic experience in events management.
About the role
- Events & Marketing Specialist at Chicago Public Media responsible for planning and executing live events. Collaborating with teams to develop marketing strategies and track performance metrics.
Responsibilities
- Collaborate with the Senior Producer to plan and execute a dynamic slate of annual events including ticketed events produced by Chicago Public Media, as well supporting brand activations at partner events.
- Coordinate event logistics, including talent and venue booking, staffing, volunteer coordination, and on-site execution.
- Support the Senior Producer in maintaining workflows, production protocols, and tracking systems across all events.
- Ensure seamless event staff management and on-site oversight.
- Develop and execute comprehensive marketing strategies for events across email, social, digital, on-air, and external partnerships.
- Oversee the creation of marketing assets, ensuring consistency in messaging, visuals, and branding.
- Collaborate with internal teams to ensure alignment in event communications and promotion.
- Track and measure KPIs including ticket sales, audience engagement, and campaign performance, providing post-event reports and insights to stakeholders.
Requirements
- 1+ year experience planning and managing live events, including working with venues and high-profile talent. Comfortable coordinating staffing and on-site logistics, with a calm and problem-solving approach under pressure.
- Proven experience executing marketing campaigns across digital and traditional channels. Demonstrated ability to develop and implement strategies that drive engagement and increase audience reach.
- Ability to build and maintain strong working relationships across departments and with external partners to ensure event success.
- Resourceful and proactive, with the ability to anticipate needs and solve challenges efficiently in high-pressure, live-event environments.
- Exceptional verbal and written communication skills, including experience in drafting copy.
- Highly organized with excellent time management skills and a keen attention to detail, especially when working under tight deadlines or in fast-paced environments.
- A motivated self-starter who thrives in a collaborative environment, willing to work flexible hours—including evenings and weekends—to support event production.
Benefits
- medical
- dental
- vision
- vacation
- holidays
- life insurance
- disability coverage
- retirement savings
- commuter benefits plan
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