Account Co - ordinator & ProfSoft Administrator handling data and reports to ensure smooth operations. Supporting HR and Finance teams with administrative tasks in Cape Town.
About the role
- Landfill Administrator at Veolia handling purchase orders and administrative tasks in waste management. Responsible for accurate record-keeping, compliance, and visitor management at the Rugby site.
Responsibilities
- Process purchase orders, invoices and related queries accurately and in a timely manner, investigating and resolving any discrepancies
- Assist with recording and receipting of capital and operational spend against budget, regularly liaising with site operations to confirm delivery of goods and services
- Compile and maintain accurate records across various databases and systems, ensuring supplier information and filing systems are kept up to date
- Manage administration and reporting requirements to support contract compliance and client satisfaction
- Maintain records for inductions, training assessments and QHSE procedures, ensuring these are regularly reviewed and updated
- Act as site receptionist, managing incoming calls, queries and customer notifications such as site closures
- Welcome all visitors, ensuring correct sign-in procedures are followed and appropriate inductions and permits to work are issued
- Ensure all visitors and contractors comply with PPE requirements and site rules at all times
- Manage site facilities including the conference room, coordinating bookings, room preparation and minute taking when required
- Manage weighbridge operations when required, ensuring accurate data capture
- Assist with Elemos queries, liaising with internal departments to resolve issues promptly
- Undertake any other duties as reasonably required to support the efficient operation of the facility
Requirements
- Previous experience in a similar administrative or operational role, ideally within the waste, logistics or a regulated industry
- Weighbridge experience desirable
- Strong IT skills with the ability to quickly learn and navigate multiple internal systems, including Veolia Management Systems
- Accurate data entry and analytical skills with the ability to produce clear, concise reports
- Excellent organisational skills with the ability to prioritise a varied workload and meet deadlines
- Strong communication and interpersonal skills, with the ability to build effective working relationships across all levels
- Ability to work both independently and collaboratively as part of a team
- A proactive and flexible approach to work, with a willingness to take on varied tasks as required
Benefits
- 25 days of annual leave plus bank holidays
- Access to our company/people’s pension scheme
- Discounts on everything from groceries to well known retailers
- Access to a range of resources to support your physical, mental and financial health; so you can lean on us whenever you need to
- 24 hour access to a virtual GP, 365 days a year, for you and family members in your household
- One paid days leave every year to volunteer and support your community
- Ongoing training and development opportunities, allowing you to reach your full potential
Job title
Job type
Experience level
Salary
Degree requirement
No Education Requirement
Location requirements
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