Virtual Server Administrator managing a virtualized Microsoft environment for Navy IT services in Quantico, Virginia. Responsibilities include troubleshooting, system diagnostics, and ensuring compliance with security standards.
About the role
- Account Co-ordinator & ProfSoft Administrator handling data and reports to ensure smooth operations. Supporting HR and Finance teams with administrative tasks in Cape Town.
Responsibilities
- Administration Retrieving data from ProfSoft and preparing spreadsheet-based reports, including analysis of WIP and debtors on request
- Extracting leave reports for HR
- Liaising directly with ProfSoft regarding problems with programmes of all applications
- Assisting staff when experiencing problems with ProfSoft.
- Assisting Finance Department during periods of leave to capture receipts, debtor queries, contacting the bank re queries on bank statement etc.
- Extracting and emailing reports daily for staff. ie; employee reports, wip or debtors
- Monthly extracting and emailing of reports for partners
- Updating fees in ProfSoft and extracting and emailing of all invoices
- Extracting and emailing various reports at month-end from ProfSoft for accounts department
- Data Capturing Capturing and updating/amending client information in ProfSoft
- Capturing of various input documents eg; receipts, write offs/ups/time adjustments, fees, adjustments, credit notes and invoices from partners.
- Updating and posting various inputs for the month and reconciling
- Maintenance of ProfSoft i.e., cleaning up of old information
- Assisting staff when out of office by capturing their timesheets should they experience problems
- Capturing all new information and maintenance of details and information pertaining to staff , clients, rates, activities, projects, custom fields etc.
- Filing Maintaining own filing system
- Assisting clients telephonically re queries on debtors
- Assisting staff with queries regarding wip and debtors of clients
- Weekly and monthly timesheets - checking whether all submitted and correspond with staff regarding rejections, outstanding time, errors etc
- Reconciling clients’ debtors accounts for partners, staff and clients
- Cash collections of outstanding accounts for partners
Requirements
- Exceptional organisational skills with the ability to manage multiple tasks with conflicting demands and timeframes.
- A strong attention to detail
- A flexibility and willingness to learn and ‘get the job done’.
- The ability to function well in high-pressure situations and meet deadlines.
- A good command of English, both written and verbal.
- Be Computer literate (MS Office)
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