Senior Administrative Assistant providing support to Prime’s Senior Leadership Team in a hybrid role. Managing calendars, coordinating travel, and handling administrative tasks.
About the role
- Administrative Associate supporting leaders in Personal Investor Data and Analytics Office. Managing schedules, coordinating events, and providing top-notch administrative support.
Responsibilities
- Calendar Management: Maintain a complex and ever-changing calendar, proactively rearranging and rescheduling meetings based on priorities.
- Event Coordination: Organize and coordinate events, including full-day and multi-day on-sites and offsites.
- Expense Management: Manage expense reports and order/inventory department office supplies as needed.
- Communication: Maintain department distribution lists and provide accurate, complete, and timely management of phone and email messages.
- Meeting Preparation: Review schedules and ensure the person you are supporting is prepared, coordinating all appropriate team members/attendees with required materials.
- Professional Representation: Represent the department with a consistent and high level of professionalism, interacting with senior leaders and vendors with ease.
- Client Identification: Quickly identify clients, their affiliates, and their emails appropriately.
- Travel Coordination: Maintain travel arrangements, including global and international travel, supplying required documents and assisting with needed materials (vaccinations, etc.).
- Conference Room Management: Own executive conference room requests, rearranging and helping other parties identify alternate conference spaces.
- Special Projects: Participate in special projects and perform other duties as assigned.
Requirements
- Minimum of 3 years of administrative or related experience, preferably in a medium to large size organization.
- High school diploma or an equivalent combination of training and experience; Associate degree or related degree preferred.
- Ability to follow established procedures and guidelines, with the opportunity to exercise independent judgment.
- Ability to multitask and handle confidential information with discretion.
- Strong time management, attention to detail, organizational skills, and verbal/written communication are essential.
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), and familiarity with office productivity tools such as SharePoint, Teams, or Google Workspace is a plus.
- A positive and collaborative demeanor.
- Ability to take direction, be adaptable, and balance multiple priorities.
- Strong organizational and interpersonal skills.
- Proficiency with Microsoft Office products.
Benefits
- Health insurance
- Retirement plans
- Paid time off
- Flexible working arrangements
- Professional development opportunities
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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