Hybrid Deputy Chief of Staff

at UNCF

• Job title: Deputy Chief of Staff
• Job type: Full Time
• Experience level: Lead
• Salary: $120,000 - $140,000 per year
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Washington, United States

About the role

• Deputy Chief of Staff ensuring effective operation of the Office of the President for UNCF. Supports strategic priorities and facilitates connections within a fast-paced environment.

Responsibilities

• Prepare high-quality briefing materials for Chief of Staff review, synthesizing complex information into actionable insights for executive decision-making.
• Attend key meetings on behalf of the Chief of Staff, ensuring clear communication of decisions and follow-through on action items.
• Coordinate materials for stakeholder engagement activities as needed to include developing talking points and presentations.
• Handle confidential and sensitive matters with discretion and sound judgment.
• Maintain comprehensive visibility across UNCF’s strategic portfolio, tracking progress, dependencies, risks, and outcomes for CEO and Chief of Staff priorities.
• Develop and manage real-time dashboards that provide actionable intelligence on initiative status, emerging issues, and resource needs; Includes tracking emerging initiatives.
• Independently manage select high-priority initiatives on behalf of the Chief of Staff, ensuring accountability to timelines, outcomes, and strategic objectives.
• Proactively identify bottlenecks, dependencies, and opportunities for acceleration across the organizational portfolio.
• Coordinate cross-functional teams to drive execution and issue resolution while maintaining momentum on complex, multi-stakeholder initiatives; Partner with external consultants and internal teams to advance initiatives.
• Serve as a liaison between the Chief of Staff and department leaders, facilitating productive dialogue and ensuring critical information reaches appropriate decision-makers.
• Conduct regular check-ins with senior leaders to surface emerging issues, gather intelligence on organizational health, and identify opportunities for Chief of Staff intervention.
• Facilitate quick and complete problem-solving by connecting the right people and resources to address organizational challenges.
• Ensure seamless communication flow between the Office of the President and the organization, particularly during periods of transition or high-stakes initiatives.
• Design and implement systems, processes, and tools that increase organizational efficiency and reduce operational friction, including project management frameworks, briefing protocols, decision-making workflows, and tracking templates.
• Support the Chief of Staff in managing OOP budget and coordinating OOP staff to ensure complete and timely processing of expenses, cost transfers, and financial transactions.

Requirements

• Bachelor’s degree or higher.
• Minimum 5 – 7 years of progressive experience in operations, chief of staff, or senior coordination roles in complex organizations.
• Demonstrated experience in politically complex or high-stakes environments (non-profit, advocacy organizations, government or highly matrixed corporations).
• Proven ability to manage multiple concurrent priorities with competing demands and shifting timelines
• Strong operational thinking combined with exceptional attention to detail and process design capabilities.
• Outstanding communication and interpersonal skills; ability to build trust and facilitate connections across all organizational levels.
• Advanced proficiency in project management tools, data visualization platforms, and Microsoft Office Suite.
• Demonstrated ability to navigate organizational dynamics, facilitate information flow, and connect dots across silos.
• Strong executive presence, discretion, and judgment in handling sensitive matters.
• Self-starter with proactive mindset; anticipates needs and acts without waiting for direction.
• Intellectual curiosity and fast learning ability; comfortable with ambiguity and rapid organizational change.

Benefits

• Medical, Dental & Vision
• Vacation, Sick & Personal Leave
• Life Insurance (Basic & Optional)
• Flex Spending Accounts
• 403(b) Retirement Account
• Holiday Savings Plan
• Annual Incentive Pay