Senior Administrative Assistant providing support to Prime’s Senior Leadership Team in a hybrid role. Managing calendars, coordinating travel, and handling administrative tasks.
TT
Hybrid Administrative Assistant – Event, Facilities Coordinator
Posted 2 months ago
About the role
- Administrative Assistant & Event Coordinator supporting various functions at Terumo Blood and Cell Technologies. Handling travel arrangements and event coordination with a focus on administrative expertise.
Responsibilities
- Provides high level of administrative expertise & support
- Schedule national and international travel arrangements, processes expense reports for directors or executives
- Establishes meeting locations and coordinates arrangements.
- Maintains effective working relationships with people at all levels within the company including vendors, customers, employees, consultants, etc.
- Identifies process improvements where necessary and assists in planning and implementing new procedures and programs.
- Keep track of team’s whereabouts and is point of contact for internal or external customers when needed.
- Participation and sharing in assistant team meetings and activities to ensure efficiencies in workload priorities.
- Organize extensive travels and multiple visa requests
Requirements
- 4 to 8 years’ experience in office administration in a multinational company, in the same functional area.
- Requires a minimum of a secretarial degree or similar through experience.
- Requires excellent knowledge of English, both verbal and written.
- Good verbal and written communication skills in Portuguese is an added value.
- Requires broad base understanding and proficiency in use of Microsoft Office. (word, excel, PowerPoint, outlook)
- Requires effective interpersonal skills and behaviors conducive to a service/team-oriented environment (e.g., diplomacy, tact, flexibility, confidentiality, accuracy, positive approach).
- Requires ability to plan and meet deadlines, prioritize, and to handle several projects simultaneously.
- Excellent problem-solving capability with creativity in providing solutions to new issues or in exploring alternatives.
Benefits
- Comprehensive benefits
- An unmatched global footprint
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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