Administrative Assistant role in Mandaluyong City, Philippines, supporting finance teams and handling payable transactions. Performing administrative tasks for invoice issue resolution and compliance reporting.
SB
Hybrid Administrative Assistant – Affirmative Hiring Opportunity for People with Disabilities
Posted 4 months ago
About the role
- Administrative Assistant role at Stefanini, providing support for Safety department document control and audits. Involves administrative support, document management, and compliance assistance.
Responsibilities
- Provide administrative support to the Occupational Health & Safety (H&S) department, handling document control, support for internal and external audits, management of legal data (eSocial), support to technical leadership, and interface with areas such as Human Resources, Facilities, Health, and Legal.
- Support the management and control of legal documents (CAT, PPP, PCMSO, LTCAT, PGR, ASOs, etc.).
- Assist with entry and verification of information in eSocial events S-2210, S-2220 and S-2240.
- Keep the record of mandatory training, DDS entries and CIPA/brigade meetings up to date.
- Support incident investigation processes, including maintaining records and evidence spreadsheets.
- Organize schedules and create H&S materials related to campaigns, presentations, communications and client interface.
- Assist with internal communication actions and educational safety campaigns.
- Help populate department indicators and spreadsheets (accidents, trainings, inspections).
- Support safety inspections (scheduling, checklists, photographic records, follow-up).
- Assist in responding to internal audits, client audits and certification audits.
Requirements
- High school diploma.
- Intermediate knowledge of Microsoft Office.
- Previous experience in administrative routines will be considered a differential.
- Desired (not mandatory): basic knowledge of eSocial, regulatory norms (NRs), ISO 45001 and basic labor legislation.
Benefits
- Meal allowance or meal voucher.
- Discounts on courses, universities and language schools.
- Stefanini Academy - platform with free, up-to-date online courses and certificates.
- Mentoring.
- Childcare allowance.
- Benefits club for consultations and medical exams.
- Health insurance/medical assistance.
- Dental assistance/insurance.
- Benefits and discount club at top establishments.
- Travel club.
- Pet care plan/discounts.
- And much more...
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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