Translation Coordinator managing language translation projects for an international IP management company. Collaborating with teams to ensure timely and quality delivery of translation services.
Responsibilities
Responsible for the planning, scheduling, tracking, and delivery of the language translation phase of projects in the project management cycle.
Work with project managers to understand client business objectives and spearhead planning and execution internally.
Accept projects from project managers, assign them via Translation Project Management Software (Savanta), and track progress.
Coordinate with internal teams, vendors, and other Translation Coordinators.
Ensure translation resources are available, resolve vendor-related issues, and collaborate with Vendor Services.
Communicate with project managers about changes, contingencies, and issues that may affect client relationships.
Process purchase orders, final deliveries, and test evaluations; address PO concerns with Accounting.
Send linguistic queries to relevant teams and provide feedback to linguists and vendors.
Provide detailed information to ensure accuracy and manage glossaries/term bases.
Compile legal documents, complete monthly reports, and flag recurring errors to management.
Requirements
Bachelor’s degree or equivalent work experience required.
Professional translation experience or other similar language industry experience preferred but not required.
Excellent analytical, organizational, written, and verbal communication skills.
Willingness to occasionally manage and deliver projects during non-standard hours.
Outstanding planning, scheduling, and coordination skills.
Highly motivated with a willingness to take initiative and complete assignments.
Ability to stay on task with minimal supervision and regularly report on progress.
Quick learner with the ability to multi-task in occasionally stressful situations.
Proficient in Microsoft Office, advanced Excel skills (pivot tables, regression analysis, etc.) a plus.
Good time management skills and ability to complete a heavy workload within an established time frame.
Fluent in English, both verbal and written.
Proficiency in additional languages is welcome (French!)
Working knowledge of Trados, and MS applications (preferred but not required).
Benefits
Good work-life balance with flexible work hours and a hybrid work model.
A relaxed working environment with informal gatherings.
Modern office space in Ljubljana with on-site parking.
Structured onboarding process and continuous learning.
Autonomous work in an international company.
Opportunity to be part of an exciting and innovative industry.
An inclusive culture and international team: Offices in the USA, EMEA and APAC.
Regular company events and team buildings.
Office perks: Free coffee, tea, weekly fruit basket, and nuts.
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