Provides administrative support for academic leaders at Emory University, overseeing office operations and ensuring compliance with policies and procedures.
About the role
- Administrative Specialist supporting Puget Sound Energy’s electric Distribution and Transmission Operations. Managing communications, documentation, and various administrative tasks to ensure operational effectiveness.
Responsibilities
- Provides comprehensive administrative and analytical support to Puget Sound Energy’s electric Distribution and Transmission Operations teams.
- Produces and manages a monthly department newsletter, ensuring accurate, timely, and clear communication for Distribution and Transmission Operations.
- Validates and enters time for department personnel, ensuring accuracy and compliance with internal policies.
- Schedules meetings, prepares agendas, captures meeting minutes, and tracks follow-up actions for department leadership and teams.
- Manages digital document storage systems, including organizing, maintaining, and retrieving departmental records in accordance with records management standards.
- Coordinates travel arrangements for department personnel, including bookings and related documentation.
- Manages office supply inventory, including ordering, tracking, and reconciliation.
- Orders and receives food and supplies for department meetings and events, coordinating logistics as needed.
- Inputs, retrieves, and maintains data across multiple computer applications and systems.
- Gathers and organizes data, reports, and supporting materials for department operations and leadership.
- Utilizes a strong working knowledge of the Microsoft 365 environment, with a particular focus on Microsoft Teams, SharePoint, and Power Automate.
Requirements
- High School education or equivalent
- Extensive experience using word-processing, spreadsheet, database, and presentation software.
- Previous administrative support experience.
- Experience supporting electric utility operations (desired).
- Experience using enterprise systems such as SAP and/or CLX (desired).
- Demonstrated experience supporting multiple teams in a fast-paced, operationally focused environment (desired).
- Strong organizational skills with the ability to manage competing priorities (desired).
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- Basic life insurance
- Short and long-term disability insurance
- Voluntary supplemental life insurance
- Accidental death and dismemberment insurance
- Flexible spending accounts for health care and dependent daycare
- Employee assistance program (EAP)
- 401(k) investment option
- Cash balance retirement plan
- Paid Time Off (PTO)
- Paid Holidays
Job title
Job type
Experience level
Salary
Degree requirement
Location requirements
Senior Administrative Assistant at Emory University supporting health - related academic leaders. Overseeing office operations and preparing budgets, reports, and materials for meetings.
Application Support Specialist at Sunshine Enterprise processing permit requests and providing customer support. Collaborating with internal teams and managing application data.
Senior Administrative Assistant providing support to Prime’s Senior Leadership Team in a hybrid role. Managing calendars, coordinating travel, and handling administrative tasks.
Administrative Assistant supporting multiple executives in a fast - paced environment at Capital One. Managing schedules, travel arrangements, and key team activities with essential organizational skills.
Executive Administrative Assistant providing administrative support to a team at the VP level in Emory Healthcare. Managing schedules, meetings, and office preparations while ensuring effective communication.
Administrative Assistant providing essential administrative and clerical support to meet customer needs at Cayuse. Requires organization and communication skills in a professional office environment.
Clinical Administrative Assistant at A Brighter Future Healthcare Services coordinating schedules and managing patient interactions. Supports medical providers in administrative tasks and confidentiality of patient records.
Surgical Services Administrative Specialist enhancing patient care through scheduling and administrative support. Join a leading healthcare system ensuring quality and efficient surgical services.
Assistant Dental Office Manager supporting day - to - day operations across multiple dental practices in Brooklyn and Queens. Supervising front office staff and managing patient services with focus on compliance and efficiency.