Executive Assistant supporting Senior Executive Directors at Deloitte. Responsible for managing schedules, handling confidential materials, and coordinating travel logistics in Singapore.
IA
Hybrid Executive Assistant, CIO, CAO
Posted last month
About the role
- Executive Assistant supporting Chief Investment Officer and Chief Administrative Officer at mortgage servicing company. Managing schedules and high-level administrative tasks with confidentiality and discretion.
Responsibilities
- Completes a broad variety of administrative tasks for the EVP, Chief Investment Officer and EVP, Chief Administrative Officer: managing calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
- Plans, coordinates and ensures the EVPs’ schedules are followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the EVPs’ time.
- Keeps the EVPs and their direct reports well informed of upcoming commitments, responsibilities and deadlines
- Writes error-free, eloquent emails and letters for various events and announcements.
- Provides administrative support to the direct reports of the EVPs, where time permits, providing team assistance as required.
- Uses Outlook, Word, Excel and PowerPoint to produce high quality materials for internal and external meetings and conferences.
- Coordinates logistics of team meetings, employee engagement activities and affinity groups (on and offsite)
- Assists other Executive Assistants with their responsibilities, providing back-up support for CEO and Board meetings
- Maintains confidentiality and uses a high degree of discretion
- Takes notes and distributes meeting minutes, agendas and meeting packages.
- Special projects as assigned.
Requirements
- College Degree or equivalent experience preferred.
- 5-10 years' experience providing Administrative support to senior executives required; large and/or public company experience a plus.
- Must have excellent written and oral communication skills, possess good organizational skills and be self-motivated.
- Proven track record working as both a C-Suite executive and team level assistant, acting with wisdom and authority to coordinate time and decision-making for their leaders.
- Experience working with or supporting an HR function or Finance/Banking/Investment Office function a plus.
- Able to work independently and with teams in a hybrid work environment, splitting time between in-office and work-from-home, as needed.
- Must interact with a level of discretion and sensitivity, including handling confidential information.
- Must be flexible to meet divisional priorities and handle multiple projects simultaneously.
- Excellent PC skills with high level ability to create documents, presentations and spreadsheets using Microsoft Word, Excel, PowerPoint, Visio, Adobe Reader/Writer, SharePoint, Teams/Zoom Copilot.
- Experience working in a hybrid environment and supporting executives remotely required.
- Takes initiative and responsibility for solving problems.
- Must interact effectively and decisively with other units, departments and outside vendors.
- Must display a high level of dedication, enthusiasm, commitment and confidentiality.
- Ability to work under pressure with minimum supervision.
Benefits
- medical, dental and vision
- up to 3% match on 401(k) contributions
- generous paid time off
- company-paid life, accident and disability coverage
- programs for mental, physical and financial wellness
- more
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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