Payroll Specialist responsible for processing bi - weekly payroll for 15,000+ employees across multiple states. Handling employee inquiries and ensuring compliance with payroll regulations.
About the role
- Payroll Specialist managing payroll for 3500+ employees including exempt non-exempt roles bi-weekly. Processing payroll-related transactions and maintaining compliance with payroll laws and regulations.
Responsibilities
- Process employee compensation, benefits and deductions
- Review and validate all employee changes in Success Factors and ADP
- Must be able to balance payroll totals to ADP and retain all related documentation
- Process weekly and bi-weekly payrolls including Inpats and Expats for U.S. and Canada
- Setup, process and maintain changes to employee's earnings taxes, garnishments and voluntary deductions
- Review and enter/import payroll data along with data from the current HR and attendance systems for processing in ADP Vantage or the current payroll application
- Process attendance for all staff utilizing the current attendance systems
- Provide instruction and support for all attendance contacts and managers
- Update and maintain current T & A systems with policy and state laws
- Run imports and exports to record and maintain accurate records for employee's absence
- Maintain knowledge of tax rules and laws that govern the payroll administration practices and ensure that payroll-related transactions are processed in compliance with external and internal policies as well as applicable Federal State and Local regulations
- Process all quarterly and year end relocation wage and benefit adjustments prior to the processing and distribution of the W-2
- Research, validate and correct employee data in payroll system, delivering a high level of quality customer service
- Work with department members, management and or employees to identify issues and achieve timely resolutions
- Provide information for employment and salary verification
- Prepare review and take appropriate action on audit reports to verify data integrity
- Run and provide post payroll reports to facilitate reconciliation for proper financial reporting and auditing
- Develop ad hoc financial and operational reporting as needed
- Run and distribute monthly reports as required
- Identify, recommend and implement the development of new procedures in order to streamline and enhance payroll operations
- Perform other related duties and projects that the manager deems necessary
- Process special or exception items including reversals, voids and deletions
- Issue manual checks for off cycle payroll adjustments required for RIFs and Terminations per state rules
Requirements
- Associate's degree in Accounting, Finance or Business Management required or equivalent experience
- Minimum of 3-5 years payroll experience required in a corporate multi-company, multi-state environment utilizing multiple systems including Success Factors and ADP Payroll applications
- CPP or PHR certification a plus
- Thorough knowledge of payroll processing across multi-states payroll process and procedure and payroll laws regulations and standards.
- Excellent analytical and mathematical skills required
- Working knowledge of ADP Vantage and ADP Time & Attendance systems
- Proficiency in MS office programs with emphasis on Excel worksheets and report writing systems
- Technically literate and able to learn and use systems and or software quickly
- Customer service ability coupled with excellent verbal and written communication skills to provide excellent customer service to all staff
- Adaptability to change processes or methods depending on client needs
- Maintain a high level of confidentiality
- Ability to work overtime and ability to work in a fast-paced environment
- Must be able to work both independently and with a team.
Benefits
- Competitive salaries, annual bonus and 401(k)* with company match
- Comprehensive medical, dental, vision coverage effective on start date
- 24/7 Employee Assistance Program
- Free live and on-demand Wellbeing Programs
- Generous Paid Vacation and Sick Time
- Paid Parental Leave and Adoption Assistance*
- 12 Paid Holidays
- On-Site Child Daycare, Café, Fitness Center**
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Tech skills
Location requirements
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