Provides administrative support for academic leaders at Emory University, overseeing office operations and ensuring compliance with policies and procedures.
About the role
- Office Manager responsible for ensuring efficient office operations at Odds Scanner. Overseeing logistics, supplies, and HR activities in Malta's hybrid work environment.
Responsibilities
- Oversee day-to-day office operations and ensure smooth workflow
- Manage office supplies and inventory; place orders as needed
- Handle incoming/outgoing mail and correspondence
- Support coordinating meetings, appointments, and event logistics
- Onboard new hires with office-related orientation
- Liaise with other departments, vendors, and service providers
- Assist in budgeting and expense tracking
- Monitor office-related spending and identify cost-saving opportunities
- Ensure the office is clean, organised, and well-maintained
- Oversee office equipment maintenance (printers, phones, etc.)
- Support company culture through organising events or team-building activities
- Assist in the correct application of the office policies and support HR initiatives
Requirements
- Experience and ability to work well in a fast-paced environment and prioritise between conflicting tasks
- Highly organised, detail-oriented and solution-oriented
- Ability to work independently and as part of a team
- Office management experience with a high sense of responsibility (nice to have)
- Fluent English required; additional languages are a plus
Benefits
- 40 days of holidays of your choosing (take only the bank holidays you want!)
- Flexible working hours
- Competitive salary
- Yearly bonus based on performance
- Private Health Insurance
- Free gym membership
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
Senior Administrative Assistant at Emory University supporting health - related academic leaders. Overseeing office operations and preparing budgets, reports, and materials for meetings.
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