Hybrid Legal Assistant / Paralegal

at NANA

• Job title: Legal Assistant / Paralegal
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: Associate's Degree
• Location requirements: Hybrid, Anchorage, United States

About the role

• Legal Assistant providing high-quality paralegal and corporate records support to NANA Regional Corporation. Managing corporate governance and compliance processes while ensuring confidentiality and accuracy from Anchorage.

Responsibilities

• Provide high-quality paralegal, legal administrative, and corporate records support to NANA Regional Corporation (NRC) and designated subsidiaries.
• Maintain complete, accurate, and auditable corporate records for NRC and designated subsidiaries (minute books, resolutions, consents, officer/director rosters).
• Manage the corporate records system (organization, storage, retrieval; physical and electronic), applying approved naming conventions and retention schedules.
• Prepare the NRC proxy statement and support other Annual Meeting activities, including Board election logistics and compliance requirements.
• Coordinate Board and committee meeting materials with the Board Support Team; create/compile agendas, exhibits, and packets; ensure timely distribution via Director’s Desk (or successor board portal).
• Attend NRC Board meetings as requested; perform roll call; draft and route minutes; finalize and upload resolutions and minutes to the board portal.
• Oversee archive processes for corporate records; coordinate off ‑ site storage and retrieval as needed.
• Maintain and oversee legal department outside counsel spreadsheet (Code law firm invoices for attorney’s approval and maintain a fiscal year spreadsheet of law firm expenses).
• Prepare and file required corporate/entity filings for NRC; assist subsidiaries with filings upon request.
• Prepare, submit, and track state filings (e.g., biennial reports, business licenses/renewals, trade names, trademarks) ensuring accuracy and on ‑ time completion.
• Maintain compliance calendars and reminders; proactively resolve filing discrepancies.
• Implement and monitor legal holds; coordinate preservation, collection, review, and production of documents (paper and electronic).
• Organize discovery responses (collect, review, stamp, index); maintain privilege logs and production logs.
• Support internal investigations, fact development, and matter tracking in collaboration with internal stakeholders and outside counsel.
• Coordinate document execution, notarization, and delivery for transactions; assemble closing sets and electronic closing books.
• Track signature packets and diligence materials; ensure version control and secure transmission.
• Conduct targeted Alaska statutory and regulatory research; summarize findings and recommend next steps.
• Draft correspondence, memoranda, checklists, templates, and standard forms.
• Proofread and format legal documents to NRC standards.

Requirements

• Associate degree (A.A./A.S.) required; Bachelor’s degree preferred.
• Paralegal Certificate (ABA ‑ approved program strongly preferred).
• 5+ years of progressively responsible paralegal and/or legal administrative experience in a corporate legal department or law firm.
• Advanced proficiency with Microsoft 365 (Word, Excel, Outlook, PowerPoint) and strong typing/proofreading accuracy.
• Demonstrated ability to manage confidential information with discretion, meet deadlines, and prioritize across multiple matters in a fast ‑ paced environment.
• Experience organizing both electronic and paper files; strong database/data hygiene skills.
• Strong written and verbal communication, attention to detail, and client ‑ service orientation.

Benefits

• N/A