Accounts Payable Specialist supporting day - to - day finance operations in EMEA with focus on Accounts Payable. Involves vendor invoice management, payment preparations, and reconciliation tasks.
About the role
- Accounts Payable Analyst managing high-volume invoices for real estate and construction projects. Role based in Guadalajara, supporting U.S. clients with accurate payment processing.
Responsibilities
- Manage the complete AP cycle from invoice receipt to payment, including coding, matching contracts/change orders/purchase orders, and obtaining approvals.
- Review and process high-volume invoices for multiple capital projects, ensuring accuracy and compliance with budget and contract terms.
- Manage electronic workflows, ensuring invoices are coded correctly and processed within required timelines (48-hour SLA for first review).
- Obtain and track required vendor documentation such as lien waivers and supporting materials.
- Research and resolve invoice discrepancies by collaborating with project owners and vendors.
- Interpret contract provisions to help resolve claims, void invoices, adjust payments, and reissue transactions as needed.
- Prepare reclassifications and datasheets to ensure accurate project and budget allocation.
- Monitor project compliance, verify final approvals, and ensure all contract conditions are met prior to final invoice processing.
- Manage quarterly PO close-outs for capital projects.
- Support vendor setup and help drive adoption of electronic invoicing systems.
- Build and maintain strong vendor relationships and serve as a point of contact for inquiries on payment and budget status.
- Assist with audit support, including compiling documentation and reports.
- Perform additional projects and tasks as required.
Requirements
- Bachelor’s degree in Accounting, Finance, Business, or a related field.
- 1–2 years of experience in Accounts Payable, Accounting, or similar roles.
- Strong understanding of AP processes, invoice workflows, and basic accounting concepts.
- Ability to handle high-volume invoice processing (2,000 - 4,000 monthly).
- Advanced English proficiency is required, as the role involves daily interaction with U.S.-based managers and team.
- Availability to work in a hybrid manner at our offices in Guadalajara, Mexico at Midtown Jalisco.
- Advanced proficiency in Microsoft Excel; strong skills in Word and PowerPoint.
- Excellent judgment, communication, accuracy, and analytical skills.
- Highly detail-oriented, adaptable to changing priorities, and effective in a fast-paced environment.
- Ability to work well independently and within a collaborative team.
- Preferred Qualifications: Experience with Yardi, Payscan, or other AP workflow systems.
- Knowledge of lien waivers and construction-related documentation.
- Experience in the construction, real estate, or capital projects industries.
Benefits
- Christmas Bonus: 30 days, to be paid in December.
- Major Medical Expense Insurance: Coverage up to $20,000,000.00 MXN.
- Minor Medical Insurance: VRIM membership with special discounts on doctor’s appointments and accident reimbursements.
- Dental Insurance: Always smile with confidence!
- Life Insurance: (Death and MXN Disability)
- Vacation Days: 12 vacation days in accordance with Federal Labor Law, with prior approval from your manager. + Floating Holidays: 3 floating holidays in addition to the 7 official holidays in Mexico.
- Cell Phone Reimbursement & Transportation Subsidy.
- Hybrid Scheme: Enjoy the best of both worlds, remote and in-office work.
- Multicultural Exposure: Work with operations within Mexico and United States.
- MezTal Internal Events: Strike a healthy balance between your professional and personal goals.
- Exclusive Discounts: Benefits with different companies for being part of MezTal.
- Academic Agreements: Access to national universities and language schools.
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