Hybrid Events Specialist

at Lincoln Financial

• Job title: Events Specialist
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: $55,700 - $100,200 per year
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Radnor, United States

About the role

• Events Specialist responsible for planning and executing complex internal and external events for Lincoln Financial. Acting as subject matter expert and collaborating with stakeholders for successful event management in a hybrid work environment.

Responsibilities

• Act as a subject matter expert for the day-to-day planning and operations of programs, events, and conferences across the entire LFG enterprise
• Develop and execute on large and complex internal and external meetings, events, conferences, tradeshows, and seminars that support firm and industry objectives across LFG
• Provide event planning and project management support to internal/external stakeholders on complex assignments/projects by being proactive, strategic, and effectively influencing outcomes for in person, virtual and hybrid events
• Create and distribute complex program statements of work (SOW)
• Coordinate roles and responsibilities for internal project teams across the enterprise for successful completion of programs and events
• Lead planner for all event logistics including project plan, planning meetings, registration, rooming list, food and beverage, audio visual, show flows, rehearsals, vendor management, off site events, continuing education, sponsor management, transportation, dinners and VIP arrangements
• Perform site inspections, as required, to ensure selected venues can meet client event and stakeholder requirements
• Act as the liaison between compliance, legal, procurement, marketing, creative services and finance throughout the planning process
• Conduct vendor sourcing for DMCs, event platforms, AV, staffing, and other services including identification, negotiation, and contracting to meet specific client requirements
• Oversee post-meeting evaluations, sharing results with clients and tracking results for reporting purposes
• Maintain relationships with clients, vendors, onsite staff, meeting coordinators, and other partners to ensure the successful delivery of services to meet client expectations
• Carry out duties in compliance with all state and federal regulations and guidelines.
• Comply with all company and site policies and procedures
• Maintain knowledge on current and emerging developments/trends, assess the impact, and collaborate with senior management to incorporate new trends and developments in current and future solutions
• Direct and enhance organizational initiatives by positively influencing and supporting change management and/or departmental/enterprise initiatives
• Identify and direct the implementation of process improvements that significantly improve quality across the team, department and/or business unit

Requirements

• 1 - 3+ years of experience in conference and event planning management
• Bachelor's degree or equivalent work experience (4 years of experience in lieu of Bachelor's)
• Experience building registration site in Cvent
• Strong presentation skills with demonstrated ability to influence at all levels of management through clear, informed, and logical discussions/presentations
• Demonstrates strong project management leadership skills including, critical ability to coordinate and balance multiple projects in a time-sensitive environment, under pressure, and meeting deadlines
• Demonstrates excellent organizational skills with the ability to prioritize workload and multi-task while maintaining strict attention to detail

Benefits

• Clearly defined career tracks and job levels
• Leadership development and virtual training opportunities
• PTO/parental leave
• Competitive 401K and employee benefits
• Free financial counseling, health coaching and employee assistance program
• Tuition assistance program
• Work arrangements that work for you
• Effective productivity/technology tools and training