Seeking compassionate educators for early education roles in Heartworks network. Opportunities for professional growth and collaboration within a dedicated team in Burlington, VT.
About the role
- Production Coordinator supporting logistics, scheduling, and vendor coordination for live events. Collaborating with production teams to facilitate successful project execution.
Responsibilities
- Assist in coordinating event logistics and maintaining production timelines.
- Manage project trackers, production calendars, and task lists to ensure alignment across departments.
- Book travel, accommodations, and transportation for production teams and key stakeholders.
- Coordinate shipping, deliveries, and storage for technical equipment, scenic elements, and production materials.
- Ensure project workbooks remain accurate and up-to-date.
- Assist with tracking project-level budgets and promptly report any deviations to the Production Manager.
- Document supplier and labor costs for financial forecasting and reporting.
- Provide administrative support for vendor communications, ensuring that all contract details and negotiations are managed by the Production Manager.
- Liaise with internal teams, vendors, and key stakeholders during on-site operations, under the Production Manager's guidance.
- Facilitate timely updates and coordination by acting as a communication conduit between technical, creative, and operational teams.
- Maintain a smooth chain of command throughout the production process by ensuring clear, structured handoffs.
- Identify potential operational and technical issues and promptly report them to the Production Manager.
- Assist in documenting risks and support the maintenance of contingency plans.
- Ensure adherence to health and safety guidelines by flagging any deviations for immediate review by the Production Manager.
- Support Client Services by relaying production updates and ensuring that deliverables meet client expectations.
- Communicate key technical requirements, budget updates, and timeline information to internal teams.
- Report pertinent updates and any issues needing escalation to the Production Manager or Production Director as appropriate.
- Assist with consolidating and maintaining all CAD facets to integrate technical, scenic, and spatial layouts into a master production drawing.
- Maintain updated production drawings throughout the project lifecycle and distribute revisions to Creative, Technical, and Vendor teams.
- Collaborate with Technical Directors (TDs) to escalate any discrepancies or technical concerns for resolution.
Requirements
- 2+ years of experience in live event production or technical production support.
- Demonstrated ability to support complex event productions in areas such as logistics, scheduling, and basic budget tracking.
- Familiarity with vendor coordination and basic contract administration.
- Basic working knowledge of AV equipment, staging, and technical setups for live events.
- Strong problem-solving skills and attention to detail.
- Proficiency in production planning tools (Google Suite, Monday.com or similar).
- Basic understanding of Vectorworks and network architecture fundamentals.
- Experience in immersive events, trade shows, exhibitions, large-scale corporate productions, or investor events (preferred).
- Background in technical staging, AV coordination, or lighting design (preferred).
- Basic understanding of budgeting and cost control in live production (preferred).
- Must be able to travel domestically & internationally for extended periods.
- Must hold a valid U.S. driverʼs license.
Benefits
- Work with a state-of-the-art product and deliver it to exciting and innovative brands
- Learning and development opportunities that contribute to professional growth
- A fun, engaging work culture
- Be part of a mission-driven team that values agility, integrity, and excellence
- Opportunity to contribute to large-scale, high-impact projects from day one
- Comprehensive paid time off benefits
- Hybrid work model, where our team comes into the office a minimum of 3 days per week
- Generous parental leave
- Up to 4% safe harbor company 401k match
- Comprehensive, low-cost health benefits
Job title
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NG
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