Executive Assistant supporting Senior Executive Directors at Deloitte. Responsible for managing schedules, handling confidential materials, and coordinating travel logistics in Singapore.
About the role
- Senior Executive Assistant at Center for Humane Technology supporting Co-Founder Tristan Harris. Managing scheduling, project management, and high-level correspondence in a dynamic environment.
Responsibilities
- Help run efficient Executive Office operations and processes within CHT, and participate in multiple internal departmental and team meetings
- Manage intricate scheduling and logistics in collaboration with internal team and external contacts, including meetings, agendas, and briefing materials
- Create Google calendar events, ensuring correct links, time zones, attendees, pre-reads, and tech setup are accurate
- Frequently reschedule shifting commitments, meetings, and travel, oftentimes at the last minute
- Acts as primary gatekeeper for inbound scheduling requests, then route to Tristan’s Principal Liaison for strategic review as necessary
- Arrange domestic and international travel, build out detailed itineraries, and track and submit expenses in a timely manner
- Draft documents, emails, and direct correspondence on Tristan’s behalf and in his voice
- Provide coverage for CHT Executive Office team members when they are OOO
- Partner with Tristan’s Principal Liaison to maintain focus on top priorities while balancing complex, evolving opportunities and logistics
- Proactively build out Tristan’s calendar architecture and manage his schedule accordingly to reflect top priorities
- Allocate and honor necessary focus time to enable deep thinking and execution of core responsibilities
- Monitor and triage Tristan’s inbox, serving as air traffic controller for time-sensitive and high-priority information
- In partnership with his Principal Liaison, maintain a project management system across Tristan’s work, delivering and receiving regular updates on progress, risks, schedules, and timelines to ensure alignment and accountability
- Help Tristan maintain strategic momentum, unblock priorities, and drive consistent execution
- Regularly participate in CHT departmental and team meetings to help move Tristan’s organizational responsibilities forward
- Own the end-to-end logistics of Tristan’s media appearances, speaking engagements, and participation in events: scheduling, travel, coordination with all parties, prep work, briefing materials, on-the-ground logistics, run-of-show, debriefs, and downloads
- Help capture and transform Tristan's new CHT project ideas into clear initiatives, briefs, and greenlighting documents through discovery, analysis, and distillation of multifaceted information
- Communicate with external partners on scheduling availability, timing, and holds
- Assess and advocate for solutions to Tristan that serve the best interests of CHT using problem-solving and strategic influence, and raise flags around misalignment
- Be Tristan’s eyes and ears across CHT: coordinate with internal teams, understand cross-departmental relationships and priorities, and advance Tristan's key responsibilities
- Update and maintain the Hubspot CRM system for Tristan’s contacts: contact records, meetings, downloads, email correspondence, follow-ups, and action items
- Be fluent in open communication, empathy, and emotional intelligence
Requirements
- Have 5+ years of prior experience as a Senior Executive Assistant or Senior Project Manager supporting C-level executives, especially in a fast-moving startup environment
- A passion for the prospect of using technology humanely
- Have excellent written and verbal communication skills with an authentic, friendly, concise email writing voice and executive presence
- Be organized, detail-oriented, great at project management, and have a passion for managing many moving pieces in a rapidly changing environment
- Value open communication, empathy, and emotional intelligence
- Ask great questions, show curiosity, have an eagerness to learn quickly, and be open to feedback
- Be a proactive problem solver who can take initiative and isn’t afraid to find ways to do things better
- Be at home working with software systems: AI, Google Workspace, Slack, Hubspot, and Asana
- Be available and responsive during Pacific Coast working hours (within 15 minutes for DM, within 2 hours for email), with flexibility during certain sprint times to respond to high-priority messages during weekends
- Flexible, adaptable team player who enjoys collaboration and working with others
- Comfort with ambiguity and creativity in your approach to problem-solving
Benefits
- Medical insurance, dental insurance, and vision insurance - CHT covers 99-100% of the premium
- 401K plan with 4% match (if based in the United States)
- Unlimited paid time off, with a recommended minimum of three weeks per year
- Flexible working hours
- Regular team retreats
Job title
Job type
Experience level
Salary
Degree requirement
Location requirements
Executive Administrator providing high - level support to senior executives at USAble Life. Managing administrative functions, project coordination, budget oversight, and facilitating communication.
Unit Secretary responsible for communication, record - keeping, and support at nursing unit in PAM Health. Ensuring order and assisting nursing staff with various related duties.
Executive Assistant managing complex calendars and events for C - suite at Varo, a digital bank. Providing organizational support and accommodating schedule shifts while maintaining effective communication.
Executive Assistant providing administrative support to Chief Development Officer while collaborating with the California Development Department. Coordinating meetings, managing schedules, and assisting in project support.
Medical Secretary II role at Beth Israel Lahey Health in Winchester, supporting healthcare operations and administration.
Medical Secretary managing patient reception and clerical support in busy primary care office. Responsible for appointment scheduling, records management, and patient communication.
Executive Assistant supporting the General Counsel & Company Secretary at PolyNovo, a medical technology company. Managing executive events and administrative functions within the legal team.
Executive Assistant supporting the Vice President of Portfolio Strategy in a mission - driven real estate firm. Providing administrative support and enhancing operational efficiency in a hybrid work environment.
Executive Assistant to the CEO at HappyRobot, supporting C - Suite executives in a high - growth AI startup. Managing calendars, travel, and acting as a key point of contact.