Payroll Administrator ensuring accurate payroll processing and advising clients on payroll - related matters. Managing a varied workload with strong client interaction in a hybrid work environment.
About the role
- Payroll Manager responsible for end-to-end payroll processing and compliance at Hover. Ensuring accurate and timely employee payment in a fast-growing tech company.
Responsibilities
- Owning end-to-end U.S. payroll processing (semi-monthly) for exempt and non-exempt employees in a multi-state environment
- Serving as the primary point of contact with ADP Workforce Now for payroll processing, reporting, and troubleshooting
- Owning payroll execution for commissions in close partnership with Revenue Operations, ensuring accurate calculation, validation, and timely payout
- Ensuring compliance with federal, state, and local payroll tax regulations, including new state registrations and agency correspondence
- Partnering with HR to maintain accurate employee data for payroll, benefits, and reporting
- Performing FSA, HSA, and benefits reconciliations and resolving discrepancies
- Preparing payroll journal entries and supporting monthly close activities
- Responding to employee payroll inquiries clearly and promptly
- Maintaining strong internal controls, documentation, and audit-ready records
- Supporting year-end audits related to payroll and benefits
- Supporting administration of employee equity programs, including stock option grants, exercises, and modifications
- Maintaining accurate equity records and supporting quarterly and year-end audits
- Actively identifying and implementing automation opportunities across payroll and equity workflows — including the use of AI tools where they add real leverage
- Redesigning processes to reduce manual work without sacrificing accuracy or compliance
- Supporting ad hoc payroll, equity, or accounting projects as the business grows
Requirements
- 7+ years of payroll experience, with solid exposure to payroll accounting
- Experience in a fast-paced, technology-forward environment — a high-growth startup or scaling tech company where priorities shift and systems are constantly improving
- Deep hands-on experience with ADP Workforce Now
- Strong proficiency in Excel or Google Sheets
- Solid grasp of accounting fundamentals, including journal entries and reconciliations — and genuine interest in going deeper
- Experience with NetSuite preferred
- A proactive, detail-oriented working style with comfort operating independently, navigating ambiguity, and driving improvements without being told to
- Bachelor's degree in Accounting or a related field
Benefits
- Compensation - Competitive salary and meaningful equity in a fast-growing company
- Healthcare - Comprehensive medical, dental, and vision coverage for you and dependents
- Paid Time Off - Unlimited and flexible vacation policy
- Paid Family Leave - We support work/life balance and offer generous paid parental and new child bonding leave
- Mandatory Self-Care Days - A day set aside each month to allow employees to recharge
- Remote Wellbeing Resources - We provide recurring fitness classes, meditation/ mindfulness tools, virtual therapy, and family planning assistance
- Learning - We encourage continued education and will help cover the cost of management training, conferences, workshops, or certifications
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