Administrative assistant supporting various tasks ensuring operational efficiency at Motiva, a mobility infrastructure company.
About the role
- Office Manager ensuring smooth office operations in a growing business software environment. Handling scheduling, travel, office supplies, and various administrative tasks within a collaborative team.
Responsibilities
- Organize and ensure the smooth day-to-day operation of the office
- Handle minor errands and manage/oversee office and kitchen supplies and equipment
- Schedule and coordinate appointments for managers and employees
- Plan and organize travel (including arrangements for multiple people)
- Collect, review, and prepare invoices for accounting
- Provide back-office support and perform standard administrative and assistant duties
- Support project-related activities, e.g., coordination, preparatory work, and documentation
- Serve as the point of contact for internal matters and external service providers
Requirements
- Completed commercial/business education or equivalent qualification
- Professional experience in office management, back office, or assistant roles
- Proficient with MS Office and common digital tools
- Excellent German language skills; English skills are a plus
- Willingness to have fixed office days and to be regularly present on site
- Structured, independent, and reliable working style
- Strong organizational skills and a sense of responsibility
- Discretion and a friendly, service-oriented manner
Benefits
- 30 days of annual leave
- Flexible working hours with the option for remote work
- Discounts through Corporate Benefits
- Subsidized sports offerings via Urban Sports Club
- Option to lease a company bike (JobRad)
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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