Hybrid Vendor Oversight, Facilities Manager

at Great Gray Trust Company

• Job title: Vendor Oversight, Facilities Manager
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: $90,000 - $140,000 per year
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Boston, United States

About the role

• Vendor Oversight & Facilities Manager overseeing vendor management and facilities operations at Great Gray. Building collaborative partnerships while streamlining processes in a high-growth environment.

Responsibilities

• Build and oversee enterprise-wide vendor management program – approvals, onboarding, monitoring, optimization and offboarding
• Partner with Legal, Third Party Risk Management, Finance and the business leads to create processes that are efficient & utilize best practices, ensure proper controls and adhere to compliance standards
• Drive best practices across the vendor population – performance metrics, payment terms, standard terms and conditions, onboarding and offboarding
• Identify opportunities to partner with the business – cost reduction, spend consolidation, renewal strategy
• Identify efficiency opportunities through automation, data science or new tools
• Lead requirements gathering, vendor selection and implementation for any new third party applications to support the program
• Support M&A vendor diligence and integration to the Great Gray enterprise vendor footprint
• Partner with business leaders when vendor RFIs/RFPs are required to select a vendor
• Plan and coordinate facilities maintenance, office moves, space planning, and equipment installations for 4 US-based office locations (200 employees total)
• Track lease provisions, renewals, and termination timelines in partnership with Finance
• Oversee procurement of office equipment, supplies, and provisions
• Prepare and manage budgets for facilities and office-related expenses
• Complete other related duties as assigned

Requirements

• Bachelor’s degree required
• Proven vendor management experience in a small or high-growth organization
• Demonstrated ability to conserve resources while operating effectively and achieving results
• Experience implementing and managing vendor management software or applications
• Strong negotiation skills and the ability to manage vendors for cost savings and service improvements
• Familiarity with facilities management, including maintenance coordination and vendor oversight
• Strong organizational and project management abilities
• Excellent communication, collaboration, and problem-solving skills
• Ability to analyze vendor performance data and produce actionable insights
• Ability to thrive in a fast-paced, dynamic environment and manage multiple priorities effectively
• Comfortable navigating ambiguity
• Your standards reflect our core values: Growth Mindset, Disciplined Curiosity, Grit, Results Ownership, Collaboration

Benefits

• Hybrid work environment
• Competitive compensation package including 401(k) with elective and non-elective match opportunities
• Lifestyle spending allowance program
• Medical, Dental, Vision Insurance
• Employer-paid life and disability insurance
• Generous paid time off program