Hybrid Team Assistant, Operations – Scheduling & Coordination

at Galvanek Bau GmbH

• Job title: Team Assistant, Operations – Scheduling & Coordination
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: €32,000 - €42,000 per year
• Degree requirement: High School Diploma
• Location requirements: Hybrid, Berlin, Germany

About the role

• Team Assistant for Operations at Galvanek, coordinating construction schedules and optimizing tasks. Supporting project management in a growing startup focused on energy transition.

Responsibilities

• CONSTRUCTION SCHEDULING – Plan subcontractors, check capacities and dependencies, confirm or reschedule appointments, set reminders, follow up on no-shows.
• FOLLOW-UPS & TASK DISTRIBUTION – Create action items from calls/meetings in ClickUp, assign owners and deadlines, and track until completion.
• DIGITAL FILING – Organize Google Drive, enforce naming conventions & access rights, maintain templates.
• INVOICES & CONTRACTS – Prepare incoming invoices, track approvals and deadlines, ensure proper filing; coordinate purchase orders and supplier communication.
• DAILY OPS – Triage and prioritize email and physical mail, route to the correct owners, and coordinate internal meetings.

Requirements

• ORGANIZATIONAL TALENT – You think in systems and follow through until tasks are completed.
• PRECISION & SPEED – Fast, reliable, low error rate.
• PROBLEM SOLVER – You resolve dependencies and make clear decisions.
• DIRECT FEEDBACK – Clear, honest, respectful communication both internally and externally.

Benefits

• REMOTE & HUBS – Remote work across Germany or offices in Nuremberg/Berlin.
• FLEX HOURS – Performance over presence.
• HIGH-PERFORMANCE CREW – Ambitious team with direct decision-making.
• IMPACT – Your work matters and makes an impact.
• EVENTS – Regular events with a great team.
• EARLY OWNERSHIP – Own projects with noticeable impact.