Hybrid Contract Recruiting Coordinator

at Frida

• Job title: Contract Recruiting Coordinator
• Job type: Contract
• Experience level: Junior, Mid level
• Salary: Not specified
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Miami, United States

About the role

• Recruiting Coordinator handling logistics for talent acquisition in Miami. Ensuring seamless interview processes and providing exceptional candidate experiences with the People Team.

Responsibilities

• Own the coordination and execution of all interview logistics across multiple open roles, ensuring a seamless and high-touch candidate experience
• Partner with recruiters and hiring managers to launch searches, gathering requisition details, interview panels, competencies, and job documentation
• Serve as the primary point of contact for candidates and hiring teams throughout the interview lifecycle, providing proactive communication and guidance
• Schedule and manage virtual and onsite interviews, including travel coordination and onsite hosting when needed
• Track and manage employee referral candidates through the hiring process
• Draft offer letters, initiate background and reference checks, and support offer execution
• Maintain and optimize the Applicant Tracking System (ATS), ensuring data integrity and accurate, timely documentation
• Generate and analyze weekly, monthly, and quarterly recruiting reports to drive visibility and continuous improvement
• Monitor recruiting campaign effectiveness and recommend process enhancements to improve speed, quality, and experience
• Support sourcing efforts, initial candidate outreach, and screening activities as needed
• Conduct research to identify talent market trends, competitive insights, and pipeline opportunities
• Provide administrative and project support to the Senior Director, Talent Management and Chief People Officer
• Uphold strict confidentiality while handling sensitive candidate and organizational information
• Contribute to the evolution of recruiting processes as we scale, bringing forward ideas that improve efficiency, candidate experience, and hiring outcomes

Requirements

• Bachelor's Degree in Human Resources, Business, Psychology, Communication, or related field preferred
• 2+ years of experience in Talent Acquisition, Recruiting Coordination, or HR support
• 1+ year of experience screening, qualifying, or sourcing candidates in a corporate or agency environment preferred
• Working knowledge of recruiting operations, interview processes, and talent acquisition best practices
• Strong proficiency in Applicant Tracking Systems and Microsoft Office / Google Workspace
• Ability to work in a fast-paced environment in which requirements and priorities constantly change
• Excellent written and verbal communication skills with the confidence to engage diverse stakeholders
• Strong organizational and multi-tasking skills with high attention to detail
• A self-starter with an ability to complete tasks both independently and collaboratively as part of a team
• Demonstrates ownership, accountability, and a “make it happen” mindset
• Exercises sound judgment, discretion, and professionalism in handling confidential information
• Willingness to work in a hybrid environment with flexibility to be onsite as business needs require