IP Operations Specialist role managing the company’s IP database, processes, and documentation. Supporting the IP Department in efficient asset management and client support.
About the role
- Business & Operations Supervisor at Ford Racing overseeing contracts and resources for high-performance racing programs. Collaborating with multiple departments in a fast-paced, high-stakes environment.
Responsibilities
- Lead the lifecycle of program agreements, managing the drafting, review, and approval process for contracts, amendments, Statements of Work (SOW), and NDAs.
- Serve as the primary liaison between Ford Racing and internal stakeholders (Legal, OGC, Trademark Licensing, Internal Control) and external partners (Sanctioning Bodies, Race Series Organizations).
- Ensure rigorous document retention and compliance with internal control requirements, conducting sample audits to ensure audit-readiness.
- Manage the end-to-end purchasing process using SAP Ariba; author purchase requests, create requisitions, and drive approvals for timely execution.
- Collaborate with Buyers and Accounts Payable to resolve invoicing issues, supplier interface challenges, and payment discrepancies.
- Oversee program spending to support monthly, quarterly, and annual financial forecasts, including accruals and budget reviews.
- Manage the Program Team’s domestic and international vehicle fleet, including issuing bailments and handling logistics.
- Coordinate insurance certificates and liability documentation for marketing events and trackside activation.
- Support the Program Team’s cycle plan and resource allocation to ensure operational readiness.
- Drive weekly status meetings to track progress, resolve bottlenecks, and ensure alignment between Chief Engineers, Business Owners, and Suppliers.
- Act as a central problem-solver for the team, removing obstacles related to supply chain, systems, or administrative processes.
Requirements
- Bachelor’s degree in Business, Finance, Engineering, or a Legal field.
- 5+ years of experience in Program/Project Management, Product Development, or Planning/Strategy.
- Proficiency in Microsoft Office (Excel, Word, Outlook). Experience with enterprise software systems (e.g., SAP Ariba, DocuSign, ELMS, GPIRS).
- Familiarity with vehicle components and the product development lifecycle.
- Strong problem-solving abilities, high attention to detail, and the ability to communicate effectively with Director-level management.
- Ability to lift up to 30lbs safely. Flexibility to travel globally and work a schedule that aligns with the racing calendar when necessary.
Benefits
- Immediate medical, dental, vision and prescription drug coverage
- Flexible family care days, paid parental leave, new parent ramp-up programs, subsidized back-up child care and more
- Family building benefits, including adoption and surrogacy expense reimbursement, fertility treatments, and more
- Vehicle discount program for employees, family members and management leases
- Tuition assistance
- Established and active employee resource groups
- Paid time off for individual and team community service
- A generous schedule of paid holidays, including the week between Christmas and New Year’s Day
- Paid time off and the option to purchase additional vacation time.
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