Hybrid Legal Practice Assistant

at Cozen O'Connor

• Job title: Legal Practice Assistant
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: $60,000 - $75,000 per year
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Little Rock, United States

About the role

• Legal Practice Assistant providing litigation support in Little Rock at Cozen O’Connor. Focused on documentation, communication, and project management within a legal environment.

Responsibilities

• Prepare, transcribe, and revise correspondence and legal documents (e.g., memoranda, pleadings, court filings, charts, and tables) using word processing software
• Prepare and submit electronic filings in federal and state courts
• Proofread all work for typographical and grammatical purposes
• Provide litigation support, including preparing documents for filing and service; organizing hearing and exhibit materials; coordinating court reporters; and preparing courtesy copies of pleadings
• Maintain attorney calendars; coordinate meeting logistics; and confirm appointments throughout the day
• Manage attorney phone calls, including screening calls and scheduling conference calls via Microsoft Teams and other platforms
• Support weekly meetings by preparing agendas and recording/distributing minutes
• Arrange travel for assigned attorneys
• Monitor email for assigned attorneys, as requested
• Open, organize, and maintain client and office files in electronic and paper filing systems
• Use the Firm’s docketing program to enter and maintain deadlines and required dates
• Track, compile, and submit expense reimbursements and vendor invoices in the Firm’s finance system (ChromeRiver)
• Prepare and submit conflict checks and new matter intake forms
• Prepare, proofread, and process engagement letters and other correspondence
• Assist with closing files in accordance with department protocol
• Prepare and update status reports and recurring client communications
• Coordinate CLE training classes
• Maintain client contact lists for marketing and client events
• Coordinate logistics for client and guest meetings (e.g., breakfasts, lunches, and dinners)
• Reserve conference rooms for depositions and meetings, including confirming videoconferencing needs and attendee counts

Requirements

• 5–7 years of legal and/or executive assistant experience
• Strong proficiency with legal and business software (as applicable), such as document management (iManage/DeskSite/WorkSite), Microsoft Office (Word, Excel, PowerPoint), and practice/operations tools (Intapp, BigHand, Docket Enterprise/DTE, ChromeRiver)
• Prior experience with federal and state court e-filing
• Advanced proficiency in Outlook, Teams, Word, and Excel, including Styles and redlining; strong PDF skills (e.g., Adobe Pro, PDF Docs4). If not currently advanced, must be able to reach an advanced level within a reasonable period of time
• Typing speed of 60+ wpm
• Strong organizational, problem-solving, and project management skills; ability to manage multiple priorities with a high level of accuracy
• Excellent written and verbal communication skills; ability to interact professionally with clients, attorneys, and staff
• Flexibility to adjust to changing assignments; expected to provide support to primary attorneys and, as needed, other attorneys within the Litigation practice and the office
• In office at least 3 days per week
• Bachelor’s degree preferred, but not required
• Notary preferred

Benefits

• Health insurance
• Paid time off
• Flexible work arrangements
• Professional development opportunities
• Notary preferred