Senior Administrative Assistant providing support to Prime’s Senior Leadership Team in a hybrid role. Managing calendars, coordinating travel, and handling administrative tasks.
About the role
- Administrative Assistant providing support to Cloudflare's Country leader in Japan, assisting with scheduling travel, meetings, and office management tasks in Tokyo.
Responsibilities
- Managing complex calendars and scheduling appointments.
- Coordinating all aspects of travel, including visa and passport requirements.
- Preparing and submitting expense reports.
- Overseeing internal and external meeting logistics.
- Assisting and supporting executives in their communications with their teams, within the company, and externally.
- Collaborating with and supporting an APAC office administrator.
- Assisting with special projects, including coordinating executive visits while in Japan, office events planning and execution.
- Managing and ordering office supplies, including stationery, drinks, and snacks.
- Handling incoming and outgoing mail and packages, including sorting and shipping.
- Coordinating with the building management company to maintain a clean and hygienic office space by ensuring it is kept tidy and organized.
- Provide support for new hires such as ordering business cards, security cards, other necessary setup, and implementation of Office onboarding.
Requirements
- Strong written and verbal communication skills, in both Japanese and English
- Exceptional attention to detail.
- Strong sense of urgency and proactiveness
- Strong organizational skills
- Ability to manage time effectively with limited or no supervision
- A "no task is too large or small" attitude
- Ability to quickly adapt to new challenges and take ownership of the position.
- Experience in a company as it grows from startup to maturity
- Ability to communicate and collaborate effectively with a wide range of internal and external stakeholders.
Benefits
- Cloudflare is proud to be an equal opportunity employer.
- We are committed to providing equal employment opportunity for all people and place great value in both diversity and inclusiveness.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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