Hybrid Litigation Legal Assistant

at Center for Food Safety

• Job title: Litigation Legal Assistant
• Job type: Full Time
• Experience level: Junior, Mid level
• Salary: $54,000 - $85,000 per year
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Portland, United States

About the role

• Legal Assistant providing litigation and administrative support for Center for Food Safety's legal team. Responsibilities include document preparation, filing, and case management in a dynamic environment.

Responsibilities

• Provide litigation and administrative support to a small, dynamic legal team of attorneys
• Prepare documents for filing, including: proofread, format, produce tables of contents and authorities, assemble exhibit lists, prepare statutory and regulatory addenda, redactions, sealing, etc.
• File and serve paper and electronic filings in agency and court venues; ensure timely filing, delivery, and service of court documents in adherence to relevant court rules
• Maintain familiarity with rules and procedures of relevant courts and agencies where CFS has active litigation or legal actions
• Communicate with courts as requested by attorneys
• Manage legal team case files and keep up to date, including downloading and filing all ECF docket filings in CFS litigation
• Maintain litigation docket, case and attorney files, archive files, and legal calendar
• Coordinate case management tasks such as reviewing compliance with orders; calendaring and tracking deadlines; creating templates; maintaining matter data, and monitoring board approval requests
• Research and guide attorneys on federal and state court rules and procedures
• Retrieve legal documents from agencies, libraries, court dockets, and internet sources
• Support attorneys in gaining admission to courts, submitting pro hac vice applications, renewing court registrations, and creating and managing e-filing accounts
• Coordinate administrative filings with federal agencies and oversee document submission and docket uploads
• Support attorneys with document review and production for litigation and public records, discovery procedures, privilege logs, and handling confidential documents
• Maintain digital and servers, and serve as liaison for technology needs and issues
• Maintain Freedom of Information Act requests and responses from federal agencies
• Maintain billing account records and assist with fee recovery
• Conduct miscellaneous administrative tasks, such as scheduling and organizing legal team meetings and coordinating legal recruiting efforts
• Assist attorneys with job posting, scheduling, and hiring of legal team staff and law clerks
• Assist with onboarding and training of law clerks and new legal staff
• Other tasks as assigned and as needed.

Requirements

• Flexibility to work occasionally on weekends and evenings to meet filing deadlines
• Bachelor's Degree, Associate's Degree, or Paralegal Certification
• Proficiency in platforms and other technology used to support litigation work, such as Microsoft Office Applications, file management, Adobe Pro, and PACER/ECF
• Experience with eDiscovery is a plus
• Interest in food and agriculture, public health, and/or environmental advocacy is a plus
• Paralegal training, two or more years of relevant experience, and/or a background in environmental advocacy are preferred but not required
• Recent college graduates interested in a career in public interest law and people with an administrative assistant background looking to transition to paralegal work are encouraged to apply.

Benefits

• strong compensation package
• flexible and hybrid work environment
• four-day "Flexible Fridays" work week
• discretionary annual bonus
• employer 401(k) retirement plan contribution
• medical insurance
• vision insurance
• dental insurance
• disability insurance
• pre-tax medical savings plan
• generous vacation and leave policies