Administrative Assistant performing responsible clerical duties under MWR Business Section Chief. Handling correspondence, scheduling, and managing projects independently.
About the role
- Administrative Assistant responsible for organizing and prioritizing the activities of senior Directors/Managers at Shared Health. Preparing financial reports and managing databases while ensuring efficient workflows.
Responsibilities
- Organizes and prioritizes independently, the administrative activities for senior Directors/Managers
- Ensures that all work is completed within established timeframes
- Types, formats and proofreads a variety of material including: correspondence, minutes, agendas, manuscripts, policies, procedures, templates and form letters
- Assists the Directors/Managers with the ongoing monitoring and analysis of operating budgets and expenditures and prepares ad hoc financial reports as requested
- Takes initiative to handle matters and solve administrative problems not requiring the direct personal attention of the supervisor(s)
- Develops, maintains and updates a variety of databases including: data collection and entry, assisting with analysis and organization of information and assisting with preparation of reports
- Performs payroll functions and monitors position control information including verifying information from ESFs, budget transfers, and following up on problems/discrepancies as required
- May provide direction to junior employees (permanent or casual) within the portfolio which includes workload delegation, on-the-job training, monitoring of workload, ensuring deadlines are met and procedures are followed and contributing to performance appraisals of junior employees by providing feedback to the supervisor
Requirements
- Five years directly related experience required
- Experience scheduling and coordinating meetings required
- Demonstrated ability to organize, assign and supervise the work of junior employees
- Ability to compose correspondence on behalf of senior Directors/Managers
- Experience recording and preparing minutes and agendas
- Experience maintaining spreadsheets and databases
- Previous healthcare experience preferred
- Complete high school education, Manitoba Standards, required
- Formal training in applied office skills is required
- A combination of education and experience may be considered
- Typing speed 65 wpm
- Proficiency with computerized systems (Microsoft Office Word, Excel, Access, and PowerPoint) required
- Experience with email and computerized calendars
Benefits
- This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search)
- Child Abuse Registry Check
- Adult Abuse Registry Check
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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