Hybrid Marketing Events Coordinator

at CAPTRUST

• Job title: Marketing Events Coordinator
• Job type: Full Time
• Experience level: Junior, Mid level
• Salary: Not specified
• Degree requirement: No Education Requirement
• Location requirements: Hybrid, Alexandria, United States

About the role

• Marketing Events Coordinator supporting CAPTRUST's Business Development team. Planning and executing events including webinars and in-person seminars with seamless logistics and engagement.

Responsibilities

• Own the end‑to‑end event lifecycle (strategy, planning, execution, and follow‑up) for client and prospect programs—webinars, seminars, client forums, and partner activations—against business development goals and an annual events calendar
• Build project plans and run‑of‑show timelines; define milestones, owners, and proactively escalate potential roadblocks
• Source and secure venues/vendors (A/V, catering, décor, transportation); negotiate terms, and coordinate day‑of logistics and load‑in/out
• Set and track budgets; reconcile final actuals against budget; report cost per registrant/attendee
• Coordinate staffing plans (greeters, speakers, exec hosts) and on‑site roles; lead day‑of execution and post‑mortems
• Build and manage registration sites and workflows including confirmation, reminder, and waitlists, own attendee data hygiene and list management
• Coordinate speaker briefings, agendas, and presentations; collect, QA, and distribute materials; manage event collateral and signage.
• Define and track success metrics (registrations, show rate, engagement, satisfaction/NPS, cost/attendee, influenced/sourced pipeline in partnership with) marketing team
• Maintain detailed event records; deliver insights and recommendations to improve program effectiveness and ROI
• Coordinate internal meetings and executive reviews tied to events (briefings, prep sessions, dry‑runs)
• Work cross‑functionally with Business Development, Marketing, Creative/Brand, Compliance, to ensure flawless execution.

Requirements

• 2+ years of marketing experience preferred
• 2+ years managing logistics for events, including multiple events simultaneously
• Experience working for an organization that provides retirement plan services a plus
• Exceptional organizational skills with the ability to prioritize effectively
• Proactive, self‑driven, and able to take initiative without prompting
• Excellent communication and interpersonal skills; able to work confidently with internal and external stakeholders
• High attention to detail and commitment to accuracy, quality, and meeting deadlines
• Proven ability to manage multiple tasks and projects simultaneously
• Collaborative team player with a willingness to assist wherever needed
• Demonstrates professionalism, sound judgment, and adherence to internal business conduct standards
• Ability to adapt quickly in a fast‑paced environment.

Benefits

• Company discretionary bonus.
• Health, dental, and vision coverage, employer 401(k) plan and company match, health savings accounts, flexible spending accounts, and voluntary supplemental plans subject to plan terms.
• Company-paid benefits such as life insurance, short-term disability, and long-term disability, subject to applicable waiting periods.
• Paid time off (PTO) or Paid Sick Leave (PSL)